Executive Office Coordinator – NYC HQ

Boothbay Fund Management LLC; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k)

Job summary

Boothbay Fund Management LLC is seeking an Administrative Assistant/Receptionist for our NYC headquarters. You will greet clients and manage complex schedules, travel, and correspondence to support the executive team.

Greet visitors, answer calls, oversee daily office operations, and coordinate meetings, catering, and materials. Assist onboarding and serve as primary receptionist for NYC HQ, with opportunities to lead office projects.

Qualifications

• 2–3 years of office management or administrative experience preferred.
• Hedge fund or asset management experience is desirable but not required.
• Strong communication and interpersonal skills for senior leaders and portfolio managers.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Ability to manage multiple tasks and deadlines with discretion and judgment.
• Attention to detail and ability to prioritize work.
• Ability to work independently and collaboratively in a team.

Responsibilities

• Greet clients, visitors, and vendors in a professional and courteous manner.
• Answer incoming calls, direct to appropriate individuals, and take messages.
• Oversee daily operations of the New York office for organization and efficiency.
• Provide administrative support to the executive team: calendar management, travel arrangements, correspondence.
• Manage relationships with office suppliers, contractors, and service providers; track contracts and invoices.
• Coordinate meetings, conference rooms, catering, and presentation materials.
• Support the executive team with ad-hoc tasks and lead projects as needed.
• Assist in onboarding new employees, setup workstations, and office orientations.
• Act as the primary receptionist for NYC headquarters visitors.
• Support coordination of office events and team-building activities.

Skills

Office administration

Scheduling

Communication

Prioritization

Multitasking

Job description

Boothbay Fund Management LLC is seeking an Administrative Assistant/Receptionist for our NYC headquarters. You will greet clients and manage complex schedules, travel, and correspondence to support the executive team.

Greet visitors, answer calls, oversee daily office operations, and coordinate meetings, catering, and materials. Assist onboarding and serve as primary receptionist for NYC HQ, with opportunities to lead office projects.