Executive Office Coordinator - Hybrid Schedule Eligible

Ingham County; Michigan; Hybrid; USD 42,000 - 62,000; Full time

Job summary

Ingham County in Michigan seeks an experienced administrative professional to support the Controller/Administrator’s Office. The role involves coordinating meeting schedules, preparing materials, recording minutes, and handling confidential records with discretion and accuracy.

You will assist with contracts, invoices, payroll, and board-related tasks in a dynamic public-sector environment. The position requires strong organizational skills, attention to detail, and the ability to manage

Qualifications

• Two years of college-level coursework in business administration, accounting, public administration, or related field.
• Minimum of three years of progressively responsible administrative support experience.
• Experience supporting executive leadership or public/government offices preferred.
• Proficiency with word processing, spreadsheets, presentations, email, calendar, document management, and virtual meeting software.
• Valid driver’s license and reliable transportation for local meetings.

Responsibilities

• Provides confidential administrative support to the Controller/Administrator and staff.
• Coordinates calendars, meetings, deadlines, and workflow; arranges meetings and virtual access.
• Prepares materials, distributes minutes, and tracks action items.
• Maintains annual Board/committee schedules and coordinates communications.
• Monitors projects, deadlines, and expenditures; assists with invoices and contracts.
• Acts as procurement card site coordinator and supports payroll and personnel actions.
• Supports grant applications, reporting, and special projects as assigned.
• Collects information for reports and prepares preliminary analyses for leaders.

Skills

Discretion & judgment

Communication skills

Organization & multitasking

Confidentiality

MS Office proficiency

Education

Two-year college coursework (business/related)

Tools

MS Office Suite

Virtual meeting software

Job description

Ingham County in Michigan seeks an experienced administrative professional to support the Controller/Administrator’s Office. The role involves coordinating meeting schedules, preparing materials, recording minutes, and handling confidential records with discretion and accuracy.

You will assist with contracts, invoices, payroll, and board-related tasks in a dynamic public-sector environment. The position requires strong organizational skills, attention to detail, and the ability to manage