Executive Administrative Coordinator

Ingham County Human Resources; Lansing (MI); Hybride; USD 60 000 - 90 000; Plein temps

Résumé du poste

Ingham County Human Resources in Lansing, MI is seeking an experienced administrative professional to support the Controller/Administrator’s Office. The role coordinates calendars, meetings, minutes, contracts, invoices, payroll and personnel actions, serving as a liaison with county departments, vendors, and the public.

A hybrid schedule may be considered after six months, contingent upon demonstrated proficiency and comfort in the role.

Responsabilités

• Provides confidential administrative support to the Controller/Administrator and assigned leadership staff.
• Prepares and formats correspondence, resolutions, memoranda, reports, surveys, presentations, forms, and other documents.
• Proofreads and edits materials for accuracy, completeness, and consistency.
• Coordinates calendars, appointments, meetings, deadlines, and administrative workflow for the Controller/Administrator’s Office.
• Schedules meeting rooms and external locations, arranges virtual meeting access, and coordinates equipment, software, and auxiliary aids or services when needed.
• Provides administrative support for meetings as assigned.
• Attends meetings as assigned; records, transcribes, and distributes accurate meeting minutes; maintains meeting records; and follows up on action items, assignments, and deadlines.
• Prepares and maintains the annual schedule for Board of Commissioners meetings, liaison committee meetings, and assigned boards and commissions in cooperation with the Board of Commissioners’ Office as necessary.
• Monitors schedule changes and communicates updates to affected participants.
• Monitors office projects and administrative deadlines, maintains tracking systems, follows up with responsible parties, and keeps the Controller/Administrator informed of progress, outstanding items, and issues requiring attention.
• Coordinates the execution and tracking of contracts and amendments.
• Maintains contract files and tracking records; monitors contract terms, scope, authorized amounts, and payment status; and coordinates with County departments, County Attorney, the Board of Commissioners Office, vendors, and other parties as needed.
• Reviews departmental invoices and processes invoices for the Controller/Administrator’s Office and Finance & Budget Office, maintains supporting records, and assists with tracking expenditures and financial activity.
• Acts as procurement card site coordinator for the Controller/Administrator’s Office.
• Maintains required records, assists users with established procedures, and supports reconciliation and compliance activities in accordance with County policy.
• Serves as reviewer of the biweekly payroll information for the Controller/Administrator’s Office and processes personnel action requests and related documentation.
• Coordinates with Human Resources and the Finance & Budget Office and maintains the confidentiality of personnel and payroll information.
• Provides administrative support as assigned.
• Assists with grant applications, mailings, document preparation, and special projects.
• Researches issues and gathers information for the Controller/Administrator.
• Organizes and summarizes information, prepares reports and charts, and provides preliminary analysis to the Controller/Administrator on C

Description du poste

Ingham County Human Resources in Lansing, MI is seeking an experienced administrative professional to support the Controller/Administrator’s Office. The role coordinates calendars, meetings, minutes, contracts, invoices, payroll and personnel actions, serving as a liaison with county departments, vendors, and the public.

A hybrid schedule may be considered after six months, contingent upon demonstrated proficiency and comfort in the role.