Executive Office Coordinator & Grants Liaison

City of Marysville, WA; Marysville (WA); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

The City of Marysville, WA seeks an experienced executive administrative professional to support the City Administrator and Mayor. This role requires handling confidential matters, coordinating calendars, travel, and communications for a busy Executive Office.

You will manage public records, assist with grants and contracts, supervise staff, and help prepare budgets and financial documents. Collaboration with departments and public agencies is essential.

Qualifikationen

• Experienced in executive-level administrative support and confidential work.
• Ability to supervise staff and coordinate with multiple departments.
• Familiarity with public disclosure requests and records retention laws.

Aufgaben

• Maintain Mayor’s and City Administrator’s calendars, organize meetings, and arrange travel.
• Provide travel support, expense reimbursement, and meeting coordination for City Council members.
• Answer phones, screen inquiries, and prepare correspondence and reports.
• Supervise administrative staff and coordinate department activities.
• Prepare and analyze budget and financial documents for the Executive Office.
• Track grants, contracts, and reporting requirements; assist with applications.
• Represent the City in meetings with other departments and external partners.
• Ensure timely follow-up on action items and maintain records and minutes.

Kenntnisse

Executive support

Supervisory experience

Public records

Calendar management

Grant administration

Budget tracking

Communications

Policy adherence

Ausbildung

High school diploma or GED

Associate’s degree preferred

Bachelor’s degree preferred

Tools

MS Office

Records management

Jobbeschreibung

The City of Marysville, WA seeks an experienced executive administrative professional to support the City Administrator and Mayor. This role requires handling confidential matters, coordinating calendars, travel, and communications for a busy Executive Office.

You will manage public records, assist with grants and contracts, supervise staff, and help prepare budgets and financial documents. Collaboration with departments and public agencies is essential.