Executive Administrative Assistant to City Administrator

The City of Willmar, Minnesota; Willmar (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

The City of Willmar, Minnesota seeks an administrative professional to support the City Administrator and City Clerk. You will perform clerical tasks, prepare reports, draft documents, and coordinate with the Mayor, Council, and departments. Strong MS Office skills and experience in executive support are required.

Open until filled with initial review dates. Expect a full-time, non-exempt clerical role in a municipal office setting, offering opportunities to work across departments and engage

Qualifications

• Associate degree from a technical or business college.
• Four to eight years of administrative experience including executive level support.

Responsibilities

• Assist in developing and monitoring administrative policies and procedures.
• Conduct, research, coordinate and prepare special reports.
• Coordinate activities with Mayor and Council as directed.
• Prepare Administrator’s correspondence, reports, and contracts.
• Assemble data and maintain records and files.
• Prepare ordinances and resolutions for Council meetings.
• Maintain official records of Elected Officials and Commission Members.
• Assist HR with onboarding and personnel files.

Skills

Knowledge of city structure

Policy and procedures

Data compilation and reporting

Verbal and written communication

Independent work ability

Microsoft Office proficiency

Education

Associate degree

Tools

Microsoft Office

Job description

The City of Willmar, Minnesota seeks an administrative professional to support the City Administrator and City Clerk. You will perform clerical tasks, prepare reports, draft documents, and coordinate with the Mayor, Council, and departments. Strong MS Office skills and experience in executive support are required.

Open until filled with initial review dates. Expect a full-time, non-exempt clerical role in a municipal office setting, offering opportunities to work across departments and engage