Executive Office Coordinator for Impactful Support

St Anne's Family Services; Los Angeles (CA); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

9/80 work schedule

10 paid holidays

PTO and sick leave

EAP

Medical, dental, vision

Disability Insurance

403(b) Retirement Plan

Flexible Spending Accounts (FSA)

Job summary

St. Anne’s Family Services in Los Angeles, CA seeks an Executive Coordinator to support the CEO and Executive Team. The role focuses on scheduling, logistics, document preparation, and cross‑department coordination in a hybrid work setting.

You will manage meeting materials, track expenses, and assist with procurement and travel arrangements, ensuring smooth workflows across the Executive Office. A high school diploma and 2+ years of admin experience are required; a bachelor’s degree is

Qualifications

• High School Diploma or equivalent required; Bachelor's degree preferred.
• 2+ years of general administrative or office support experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Valid California Driver’s License with driving record acceptable to the agency’s insurer.

Responsibilities

• Provide administrative support to Executive Team members (CFO, CPO, CAO, CDO and CEO).
• Coordinate executive office processes, meeting logistics, agendas and materials.
• Prepare, organize and distribute agendas, materials and follow‑up notes for leadership meetings.
• Handle procurement tasks including requisitions, POs and credit card coding.
• Track expenses, prepare documentation and submit invoices and expense reports for Executive Team.
• Assist with travel arrangements and related logistics under guidance from the Executive Assistant.

Skills

Scheduling

Coordinating

Time management

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

St. Anne’s Family Services in Los Angeles, CA seeks an Executive Coordinator to support the CEO and Executive Team. The role focuses on scheduling, logistics, document preparation, and cross‑department coordination in a hybrid work setting.

You will manage meeting materials, track expenses, and assist with procurement and travel arrangements, ensuring smooth workflows across the Executive Office. A high school diploma and 2+ years of admin experience are required; a bachelor’s degree is