Executive Office Coordinator - Schedule, Travel & Ops Pro

teamwass; Massachusetts; On-site; USD 55,000 - 85,000; Full time

Job summary

THE-TEAM is seeking an Executive Office Coordinator to manage daily office operations and provide high-level administrative support. You will organize schedules, coordinate travel, prepare reports, and assist with presentations under executive direction.

The role requires a Bachelor's degree and 2+ years supporting senior leaders, with strong MS Office skills, discretion, and the ability to work under pressure in a fast-paced environment.

Qualifications

• Bachelor's degree required, plus relevant administrative experience.
• Experience supporting senior executives preferred.
• Strong written and verbal communication abilities.
• Proven discretion with confidential information.
• Proficiency in Microsoft Office and standard office equipment.

Responsibilities

• Oversee day-to-day office operations and maintain an organized workplace.
• Coordinate administrative activities, scheduling, and reports.
• Prepare expense reports, travel arrangements, and meeting agendas.
• Provide executive administrative support and gatekeeper functions.
• Assist with presentations, documents, and internal communications.
• Support HR onboarding and office operations to sustain culture.

Skills

Communication skills

Organization skills

Discretion and judgment

Ability to work under pressure

Education

Bachelor's Degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Adobe Reader

Job description

THE-TEAM is seeking an Executive Office Coordinator to manage daily office operations and provide high-level administrative support. You will organize schedules, coordinate travel, prepare reports, and assist with presentations under executive direction.

The role requires a Bachelor's degree and 2+ years supporting senior leaders, with strong MS Office skills, discretion, and the ability to work under pressure in a fast-paced environment.