Executive Coordinator

St Anne's Family Services; Los Angeles (CA); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

9/80 work schedule

10 paid holidays

PTO and sick leave

EAP

Medical, dental, vision

Disability Insurance

403(b) Retirement Plan

Flexible Spending Accounts (FSA)

Job summary

St. Anne’s Family Services in Los Angeles, CA seeks an Executive Coordinator to support the CEO and Executive Team. The role focuses on scheduling, logistics, document preparation, and cross‑department coordination in a hybrid work setting.

You will manage meeting materials, track expenses, and assist with procurement and travel arrangements, ensuring smooth workflows across the Executive Office. A high school diploma and 2+ years of admin experience are required; a bachelor’s degree is

Qualifications

• High School Diploma or equivalent required; Bachelor's degree preferred.
• 2+ years of general administrative or office support experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Valid California Driver’s License with driving record acceptable to the agency’s insurer.

Responsibilities

• Provide administrative support to Executive Team members (CFO, CPO, CAO, CDO and CEO).
• Coordinate executive office processes, meeting logistics, agendas and materials.
• Prepare, organize and distribute agendas, materials and follow‑up notes for leadership meetings.
• Handle procurement tasks including requisitions, POs and credit card coding.
• Track expenses, prepare documentation and submit invoices and expense reports for Executive Team.
• Assist with travel arrangements and related logistics under guidance from the Executive Assistant.

Skills

Scheduling

Coordinating

Time management

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Join us at St. Anne’s Family Services: Making a Difference in Families' LivesAbout Us: St. Anne's Family Services is dedicated to transforming lives and communities. We're committed to providing unwavering support to families, from pregnancy to parenthood and childhood to adulthood. Our work brings about life-changing transformation, and we're seeking an Executive Coordinator to join our team and be a vital part of this mission.Why Choose Us:Making a Difference: Every day, you'll contribute to breaking the cycles of poverty and ensuring families stay together, creating a lasting impact by supporting our teams.Collaborative Environment: Join a passionate team dedicated to our mission, where your insights and expertise are valued.Professional Growth: We support your career development and offer training to help you grow.Community Impact: Become part of a trauma informed organization that makes a positive difference.Work-Life Flexibility: We offer hybrid schedules for many roles and a 9/80 work schedule.Salary and Benefits:Pay Rate: $24.00-30.00/hourlyPaid Time Off: 10 paid holidays, and a generous PTO policyEmployee Assistance Program (EAP)Medical, Non-Stop Benefits Card (we pay for most medical services and copays!)Dental, and Vision Insurance, Pet InsuranceChiropractic and Acupuncture services, 20+ visits per yearDisability Insurance403(b) Retirement Plan403(b) Company MatchFlexible Spending Accounts (FSA)And more!Compensation: In accordance with California law, the expected salary range for this position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law.Role Summary: The Executive Office Coordinator provides essential administrative and operational support to the Executive Assistant to the CEO and the Executive Team. This position reports to the Executive Assistant to the CEO and provides administrative and operational support to the Executive Office. This role is responsible for coordinating Executive Office processes, supporting meeting logistics, maintaining administrative systems, and assisting with document preparation and organization.Schedule: Monday – Friday, 08:30 AM – 05:00 PMLocation: St. Anne’s Family Services, 155 N. Occidental Blvd, Los Angeles, CA 90026Duties and Responsibilities:Provide administrative support to Executive Team members (CFO, CPO, CAO, CDO and CEO), including scheduling and logistics.Assist with administrative, coordination, and operational tasks, and collaborate closely to maintain alignment, coverage, and effective workflow across the Executive Office.Coordinate closely with the Executive Assistant to ensure continuity, effective communication, and alignment of priorities across the Executive Office.Prepare, organize, and distribute agendas, meeting materials, presentations, and follow‑up notes for Executive Team, Senior Leadership meetings and board/committee-related activities.Handle procurement-related tasks including requisitions, purchase orders, credit card coding, and coordination with departments in accordance with agency policies.Provide support with tracking expenses, preparing documentation, and submitting invoices and expense reports for Executive Team members.Assist with routine administrative and general office tasks, including office supply management, data entry, document formatting, copying, scanning, and record keeping.Help coordinate travel arrangements and related logistics under guidance from the Executive Assistant.Qualifications:A minimum of a High School Diploma or equivalent required; Bachelor's degree preferred2+ years of general administrative or office support experience requiredProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google WorkspaceMust possess and maintain a valid California Driver’s License and a driving record acceptable to the agency’s insurance carrier.St. Anne's Family Services is an equal opportunity employer and encourages candidates from all backgrounds to apply!