Executive Office Coordinator — Drive Ops & Executive Support

The Annex Group; Fishers (IN); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

The Annex Group is seeking an Office Coordinator to keep the Corporate Office running smoothly, professionally, and efficiently. You will support the Chief of Staff and executives, coordinate meetings and travel, manage vendors, and assist with events and staff resources.

The ideal candidate is highly organized, service‑oriented, and able to handle confidential information with discretion. This on‑site role requires strong communication and teamwork across departments.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2–4 years of experience in administrative support, office coordination, or similar roles preferred.
• Experience supporting executives or senior leadership preferred.
• Experience coordinating vendors, meetings, travel, events, or office operations preferred.

Responsabilités

• Provide day-to-day administrative support to executives as requested.
• Coordinate calendars, meetings, travel arrangements, and logistics.
• Prepare meeting materials, agendas, and reports for leadership use.
• Manage office operations, vendor relations, and budget tracking.
• Support events, employee communications, and office culture initiatives.
• Maintain the employee directory and coordinate mail, packages, and deliveries.

Connaissances

organizational skills

multi-tasking

communications

professionalism

attention to detail

Microsoft 365

executive support

team collaboration

flexibility

Formation

High school diploma or equivalent

Associate degree

Bachelor’s degree

Outils

Microsoft 365

Description du poste

The Annex Group is seeking an Office Coordinator to keep the Corporate Office running smoothly, professionally, and efficiently. You will support the Chief of Staff and executives, coordinate meetings and travel, manage vendors, and assist with events and staff resources.

The ideal candidate is highly organized, service‑oriented, and able to handle confidential information with discretion. This on‑site role requires strong communication and teamwork across departments.