Executive Office Coordinator – College of Nursing

University of North Texas System; Fort Worth (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

The University of North Texas Health Fort Worth is seeking a Business Coordinator to support the Office of the Dean in the College of Nursing. This role serves as a key administrative partner to the Dean’s Office team, coordinating faculty and staff hiring, onboarding/offboarding, event planning, travel and expense processing, calendar management, and project coordination to ensure efficient operations.

The successful candidate will have a Bachelor’s degree and at least three years of related

Qualifications

• Bachelor's degree and three years of related experience required.

Responsibilities

• Provide day-to-day administrative support for the Dean’s Office in coordination with the Sr. Executive Assistant.
• Serve as the primary liaison between the College of Nursing, Human Resources, and faculty affairs coordinating faculty and staff hiring processes, including posting positions, onboarding and off-boarding activities, documentation, and timelines.
• Coordinate faculty and staff search logistics, including scheduling candidate interviews, preparing interview itineraries, arranging meetings, and supporting on campus and virtual interview processes.
• Develop and implement office procedures to enhance efficiency.
• Support the College by scheduling rooms and meetings as needed.
• Make travel arrangements and help with travel reports for assigned delegates.
• Develop, document, and implement office procedures that support efficient office operations, onboarding workflows, and internal coordination.
• Provide logistical and administrative support for Dean’s Office led events, meetings, and special initiatives, including planning, scheduling, space coordination, materials preparation, and follow‑up.
• Provide back-up administrative support to the Sr. Executive Assistant and help maintain continuity of Dean’s Office operations during absences or periods of high activity.
• Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for on‑campus meetings.
• Greet visitors and determine whether they should be given access to specific individuals. Answer phone calls and direct calls to appropriate parties to take messages.
• Participate in college committees, attend meetings and record minutes as needed.
• Other job duties as assigned by supervisor.

Skills

Communication

Interpersonal skills

Coordination

Scheduling

Education

Bachelor's degree

Job description

The University of North Texas Health Fort Worth is seeking a Business Coordinator to support the Office of the Dean in the College of Nursing. This role serves as a key administrative partner to the Dean’s Office team, coordinating faculty and staff hiring, onboarding/offboarding, event planning, travel and expense processing, calendar management, and project coordination to ensure efficient operations.

The successful candidate will have a Bachelor’s degree and at least three years of related