Executive Office Coordinator

ASSOCIATED PACKAGING INCORPORATED; Gallatin (TN); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

PTO

Employee Assistance Program

401k matching

Health Insurance

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Associated Packaging, Inc. in Gallatin, TN, seeks an Office Coordinator to support corporate leadership and keep daily operations running smoothly. You will manage calendars, coordinate meetings, prepare reports and customer quotes, arrange travel, and handle confidential information.

Candidates should have 3–5 years of administrative/office coordination experience and be proficient with Microsoft 365 (Outlook, Word, SharePoint, OneDrive). NetSuite is a plus.

Qualifications

• Three to five years of administrative, office coordination, or executive support experience preferred.
• Proficiency with Microsoft 365, including Outlook, Word, SharePoint, and OneDrive.
• NetSuite experience is a plus.
• Strong organizational, time-management, and prioritization skills.
• Ability to manage competing priorities with accuracy and timely follow-through.
• Professional written and verbal communication skills when working with employees, customers, vendors, and the sales team.

Responsibilities

• Provide administrative support to corporate leadership, including calendar management, meeting coordination, correspondence, and follow-up on action items and deadlines.
• Prepare accurate reports, presentations, customer quotes, and other business documents as needed.
• Coordinate travel arrangements and process related expense submissions.
• Handle confidential and sensitive information with discretion and sound judgment.
• Coordinate internal meetings, events, visitors, and office logistics.
• Manage office and break-room supplies, equipment, service providers, and related budgets.
• Maintain welcoming, clean, and well-stocked shared spaces, including routine break-room upkeep, dish management, and coffee service throughout the workday.
• Maintain organized and accurate administrative, operational, and branch records.
• Assist with special projects and cross-functional initiatives as assigned.
• Perform other related duties as assigned.

Skills

Administrative experience

Strong organizational skills

Time management

Professional communication

Education

Administrative/office coordination experience 3–5 years

Tools

Microsoft 365

Outlook

Word

SharePoint

OneDrive

NetSuite

Job description

Associated Packaging, Inc. in Gallatin, TN, seeks an Office Coordinator to support corporate leadership and keep daily operations running smoothly. You will manage calendars, coordinate meetings, prepare reports and customer quotes, arrange travel, and handle confidential information.

Candidates should have 3–5 years of administrative/office coordination experience and be proficient with Microsoft 365 (Outlook, Word, SharePoint, OneDrive). NetSuite is a plus.