Executive Marketing Coordinator: Strategy & Events Ops

Jobtailor; Franklin (TN); On-site; USD 65,000 - 85,000; Full time

Job summary

Jobtailor in Franklin, TN is seeking an experienced Executive Assistant to support senior leaders and the marketing team. You will manage calendars, coordinate travel, prepare meetings, and handle confidential information with discretion.

The role requires strong organizational and communication skills, proficiency with MS Office and SharePoint, and the ability to collaborate across departments while handling multiple priorities and occasional overtime.

Qualifications

• 2+ years of experience supporting executives, marketing teams, or administrative operations.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Strong organizational and time management skills with the ability to manage multiple priorities independently.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage calendars, schedules, travel arrangements, and expense reporting for executives as needed.
• Coordinate meetings by preparing agendas, materials, presentations, and meeting minutes.
• Screen calls, mail, visitors, and inquiries while serving as a professional first point of contact.
• Maintain executive files and documentation in SharePoint and other systems.
• Provide administrative support for marketing initiatives, campaigns, and special projects.
• Support monthly accounting accruals and recurring financial activities.
• Coordinate department meetings, events, vendor communications, and logistics.
• Act as a liaison between Marketing and internal departments, vendors, and external partners.

Skills

Executive support

Microsoft Office

Calendar management

Travel coordination

Tools

SharePoint

MS Office Suite

Job description

Jobtailor in Franklin, TN is seeking an experienced Executive Assistant to support senior leaders and the marketing team. You will manage calendars, coordinate travel, prepare meetings, and handle confidential information with discretion.

The role requires strong organizational and communication skills, proficiency with MS Office and SharePoint, and the ability to collaborate across departments while handling multiple priorities and occasional overtime.