Office Coordinator

ASSOCIATED PACKAGING INCORPORATED; Gallatin (TN); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

PTO

Employee Assistance Program

401k matching

Health Insurance

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Associated Packaging, Inc. in Gallatin, TN, seeks an Office Coordinator to support corporate leadership and keep daily operations running smoothly. You will manage calendars, coordinate meetings, prepare reports and customer quotes, arrange travel, and handle confidential information.

Candidates should have 3–5 years of administrative/office coordination experience and be proficient with Microsoft 365 (Outlook, Word, SharePoint, OneDrive). NetSuite is a plus.

Qualifications

• Three to five years of administrative, office coordination, or executive support experience preferred.
• Proficiency with Microsoft 365, including Outlook, Word, SharePoint, and OneDrive.
• NetSuite experience is a plus.
• Strong organizational, time-management, and prioritization skills.
• Ability to manage competing priorities with accuracy and timely follow-through.
• Professional written and verbal communication skills when working with employees, customers, vendors, and the sales team.

Responsibilities

• Provide administrative support to corporate leadership, including calendar management, meeting coordination, correspondence, and follow-up on action items and deadlines.
• Prepare accurate reports, presentations, customer quotes, and other business documents as needed.
• Coordinate travel arrangements and process related expense submissions.
• Handle confidential and sensitive information with discretion and sound judgment.
• Coordinate internal meetings, events, visitors, and office logistics.
• Manage office and break-room supplies, equipment, service providers, and related budgets.
• Maintain welcoming, clean, and well-stocked shared spaces, including routine break-room upkeep, dish management, and coffee service throughout the workday.
• Maintain organized and accurate administrative, operational, and branch records.
• Assist with special projects and cross-functional initiatives as assigned.
• Perform other related duties as assigned.

Skills

Administrative experience

Strong organizational skills

Time management

Professional communication

Education

Administrative/office coordination experience 3–5 years

Tools

Microsoft 365

Outlook

Word

SharePoint

OneDrive

NetSuite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

GALLATIN, TN, US

7 days ago Requisition ID: 1401

Associated Packaging is looking for amazing and talented people like you! Join our team today and become part of one of the fastest growing companies and industries in the country. Employees of Associated Packaging, Inc. enjoy an energetic and people-first company culture. We are excited to offer a premium benefits package including PTO, Employee Assistance Programs, 401k matching, Health Insurance, Medical Insurance, Dental Insurance, Vision Insurance, and much more!

Office Coordinator

supports corporate leadership and helps ensure smooth, professional daily office operations. This role coordinates schedules, meetings, communication, supplies, shared spaces, and other administrative needs. Success requires sound judgment, discretion, strong organization, attention to detail, and consistent follow-through.

Key Duties and Responsibilities:

• Provide administrative support to corporate leadership, including calendar management, meeting coordination, correspondence, and follow-up on action items and deadlines.
• Prepare accurate reports, presentations, customer quotes, and other business documents as needed.
• Coordinate travel arrangements and process related expense submissions.
• Handle confidential and sensitive information with discretion and sound judgment.
• Coordinate internal meetings, events, visitors, and office logistics.
• Manage office and break-room supplies, equipment, service providers, and related budgets.
• Maintain welcoming, clean, and well-stocked shared spaces, including routine break-room upkeep, dish management, and coffee service throughout the workday.
• Maintain organized and accurate administrative, operational, and branch records.
• Assist with special projects and cross-functional initiatives as assigned.
• Perform other related duties as assigned.

Education/Experience:

Three to five years of administrative, office coordination, or executive support experience preferred.

Proficiency with Microsoft 365, including Outlook, Word, SharePoint, and OneDrive.

NetSuite experience is a plus.

Strong organizational, time-management, and prioritization skills.

Ability to manage competing priorities with accuracy and timely follow-through.

Professional written and verbal communication skills when working with employees, customers, vendors, and the sales team.

High level of discretion, professionalism, initiative, and service orientation.

Physical Demands:

Light work requiring up to 20 pounds of force occasionally and up to 10 pounds frequently. The role is primarily sedentary but requires occasional standing, walking, bending, reaching, filing, opening cabinets, and lifting or moving office supplies and file boxes.

Hours:

8 a.m. - 5 p.m., One hour for lunch

Why work at Associated Packaging, Inc.?

Longevity

- Associated Packaging, Inc. has been providing packaging solutions for companies since 1977.

Stability

- Even during times of recession and economic uncertainty, Associated Packaging, Inc. has remained financially strong and experienced tremendous growth.

Customer Service

- We focus on partnering with our customers to find and maintain the best solution possible for their packaging needs. Our customers consider us problem solvers and profit enhancers.

Our People

- At Associated Packaging, Inc., people are our greatest asset. We value each employee and know that great success comes from a great team.