Administrative & HR Coordinator — Office & Bookkeeping

Coburn's Exclusive; Gallatin (TN); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

Insurance available

Paid time off

Job summary

Coburn's Exclusive in Gallatin, TN is seeking an Office Coordinator to keep our office efficient, handle data entry, phones, HR tasks, and assist the Finance Department. The role supports a collaborative team dedicated to great service.

We value highly organized individuals with basic bookkeeping, strong interpersonal skills, and experience with Microsoft Office and Google Suite. Construction admin and social media/marketing experience are a plus; AI skills encouraged.

Qualifications

• Data entry and answering phones as part of daily tasks.
• HR activities and coordination duties.
• Assist Finance Department with basic administrative tasks.
• Proficiency in Microsoft Office and Google Suite required.
• Construction admin experience and social media/marketing exposure preferred.
• AI skills (Claude, ChatGPT) encouraged.

Responsibilities

• Data entry, answering phones and managing office communications.
• Administer HR duties including onboarding, timekeeping, and employee tracking.
• Support monthly contractor billing and vendor payments.
• Update job descriptions and maintain employee records.
• Create and post social content; assist in marketing initiatives.
• Process invoices and input data into QuickBooks; manage office supplies.

Skills

Highly organized

Basic bookkeeping

Interpersonal skills

Microsoft Office

Google Suite

Construction admin experience

Social media/marketing experience

AI skills

Tools

QuickBooks

Job description

Coburn's Exclusive in Gallatin, TN is seeking an Office Coordinator to keep our office efficient, handle data entry, phones, HR tasks, and assist the Finance Department. The role supports a collaborative team dedicated to great service.

We value highly organized individuals with basic bookkeeping, strong interpersonal skills, and experience with Microsoft Office and Google Suite. Construction admin and social media/marketing experience are a plus; AI skills encouraged.