Executive Administrative Officer for Department Chair Office

University of California - San Francisco; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

The University of California, San Francisco (UCSF) Department of Surgery Chair's Office is seeking an administrative operations professional to manage and plan activities for a high-profile academic unit. You will support the Chair and senior executives, coordinate schedules, travel, and communications, and assist with publications and on-site events.

Responsibilities include preparing visual presentations, coordinating editorial tasks for manuscripts, and maintaining department calendars while

Qualifications

• Bachelor's degree in related area.
• Three or more years of related work experience.
• Strong interpersonal, verbal and written communication.
• Ability to maintain confidentiality.
• Knowledge of event planning, budgeting, contracts and grants regulations.
• Strong planning, analysis, problem solving and customer service.

Responsibilities

• Administrative Support to the Chair and Associate Chair: scheduling, travel, correspondence, and budget management.
• Reports/Publications/Presentations: preparing reports, publications, visual materials, and the department newsletter.
• Event Planning & Special Projects: planning events, managing budgets, marketing materials, on-site management.
• Office Administration: maintaining knowledge of the department, assisting with accounting, purchasing, reimbursements, travel, and IT coordination.

Skills

Verbal communication

Written communication

Active listening

Critical thinking

Problem solving

Discretion and confidentiality

Customer service

Education

Bachelor's degree

Job description

The University of California, San Francisco (UCSF) Department of Surgery Chair's Office is seeking an administrative operations professional to manage and plan activities for a high-profile academic unit. You will support the Chair and senior executives, coordinate schedules, travel, and communications, and assist with publications and on-site events.

Responsibilities include preparing visual presentations, coordinating editorial tasks for manuscripts, and maintaining department calendars while