ADMIN OFCR 2 CX

University of California - San Francisco; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A prominent university in San Francisco seeks an Executive Analyst to manage executive-level support and project coordination for a senior faculty member. The position requires a Bachelor's degree and a minimum of two years of experience providing executive support. Ideal candidates will demonstrate strong organizational and communication skills, expertise in MS Office applications, and the ability to handle sensitive information discreetly. This role plays a vital part in ensuring effective operations within an academic setting.

Qualifications

• Bachelor's degree in a related area and/or equivalent experience.
• Minimum two years of experience providing executive-level support.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information discreetly.

Responsibilities

• Manage executive-level support for the Executive Vice Chair of Adult Anesthesia.
• Coordinate projects and provide operational support.
• Work independently with minimal supervision.

Skills

Project coordination experience

Expertise in MS Office

Communication skills

Independence

Excellent organizational skills

Customer service skills

Education

Bachelor's degree in a related area

Tools

MS Office

Project management software (Asana, Microsoft Project)

Job description

Overview

Involves managing or performing administrative services or managing the full general operations of an academic or non‑academic organization. Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi‑disciplinary departments through subordinate management of staff. The Executive Analyst is responsible for providing high‑level executive, project coordination, and operational support to a senior faculty member, Executive Vice Chair of Adult Anesthesia and Chief of Anesthesia at ZSFGH.

Required Qualifications

• Bachelor's degree in a related area and/or equivalent experience/training.
• Minimum two years of experience providing executive‑level support to faculty.
• Demonstrated project coordination experience/skills.
• Demonstrated expertise in MS Office applications and other commonly used software applications (e.g., DocuSign, Adobe, Qualtrics, Zoom). Ability to learn to utilize other programs as needed.
• Demonstrated expertise in project management software (Asana, Microsoft Project, etc.).
• Strong communication and interpersonal skills to communicate effectively with all levels of staff and faculty verbally and in writing.
• Demonstrated experience working independently with minimal supervision, using initiative, sound judgment, and resourcefulness in performing key responsibilities.
• Ability to handle sensitive materials and information with confidentiality and discretion.
• Ability to work on multiple projects simultaneously and effectively prioritize tasks with competing deadlines.
• Ability to meet deadlines in a timely and accurate manner with excellent attention to detail.
• Excellent customer service and organizational skills.
• Demonstrated excellent attendance and reliability.

Preferred Qualifications

• Knowledge of UCSF policies and procedures.
• Knowledge of UC Financial systems such as MyReports, MyExpense and BearBuy.
• Experience working in an academic medical setting and understanding best business practices.