Executive Office Coordinator – Finance (NYC, Hybrid)

Professional Recruiting Consultants, Inc.; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Salary $135,000-$165,000 plus bonus

Fully employer-paid benefits (medical,

PTO 20 days + 10 holidays

Job summary

Professional Recruiting Consultants, Inc. is seeking a polished and experienced Junior Office Administrator for its New York office. The role reports to the office manager and supports senior leadership, with a focus on maintaining an exceptional workplace and seamless operations.

Based in Midtown Manhattan (4 days in-office), occasional travel to Stamford, CT is required. The ideal candidate has a college degree, 5+ years of admin experience in financial services, and strong MS Office

Qualifications

• College degree.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.
• Familiarity with office management software and document management systems.
• Basic knowledge of financial industry terminology and business practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

Office administration

Financial services experience

Communication skills

Time management

Attention to detail

Education

College degree

Tools

Microsoft Office Suite

Document management systems

Job description

Professional Recruiting Consultants, Inc. is seeking a polished and experienced Junior Office Administrator for its New York office. The role reports to the office manager and supports senior leadership, with a focus on maintaining an exceptional workplace and seamless operations.

Based in Midtown Manhattan (4 days in-office), occasional travel to Stamford, CT is required. The ideal candidate has a college degree, 5+ years of admin experience in financial services, and strong MS Office