Executive Office Coordinator

Marion County Public Health Department; Indianapolis (IN); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Indianapolis EMS is seeking an Office Administrator to provide administrative support to the Administrative Division and senior leadership, including telephone coverage, mail handling, filing, supplies control, and internal/external communications.

The role requires strong organization, excellent communication, and discretion with confidential information, along with scheduling and travel coordination for senior staff.

Qualifications

• Associate's degree preferred.
• May substitute a minimum of 5 years of experience in an administrative role in lieu of degree.

Responsibilities

• Provide reception for guests and answer phones, greet guests and maintain conference room schedules.
• Maintain calendars, correspondence, word processing and special projects requiring interaction with internal and external vendor contacts.
• Support Policy Council by maintaining and updating policies.
• Coordinate employee recognition programs including service awards and EMS Week.
• Assist senior leadership and medical directors with scheduling and planning meetings/events.
• Report equipment failures to appropriate departments and maintain office supplies.
• Prepare miscellaneous reports as requested and complete special projects as assigned.
• Coordinate and schedule travel for the Senior Leadership of Indianapolis EMS.
• Develop and maintain trusting relationships with staff and management.
• Report sensitive and high-profile issues timely to IEMS management.

Skills

Office management

Organizational skills

Interpersonal skills

Problem solving

Written and verbal communication

Microsoft Office

English proficiency

Education

Associate's degree preferred

Tools

MS Word

Excel

PowerPoint

Internet

Job description

Indianapolis EMS is seeking an Office Administrator to provide administrative support to the Administrative Division and senior leadership, including telephone coverage, mail handling, filing, supplies control, and internal/external communications.

The role requires strong organization, excellent communication, and discretion with confidential information, along with scheduling and travel coordination for senior staff.