Executive Administrative Specialist

Jobtailor; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Indianapolis seeks an administrative professional to support the Administrative Division and senior leadership. You will handle reception, calendars, correspondence, and special projects, coordinating vendor interactions and travel as needed.

The role requires strong organizational, communication, and multitasking skills, with emphasis on confidentiality and HIPAA compliance in a hospital setting. A degree is preferred or five years of relevant experience.

Qualifications

• Associate's degree preferred; may substitute 5 years of experience in an administrative role in lieu of degree
• Excellent office management abilities
• Strong organizational, interpersonal, problem-solving, and decision-making skills
• Proficient in MS Word, Excel, PowerPoint, and the Internet
• Excellent verbal and written communication skills
• Professional appearance and telephone manner
• Must have good command of the English language, oral and written
• Must be proficient/skilled in multitasking
• Ability to prioritize work and devise own work pattern
• Must maintain confidentiality of staff, client records, and information
• Must maintain HIPAA privacy guidelines and regulations

Responsibilities

• Provide administrative support for the Administrative Division and senior leadership
• Reception, answer phones, greet guests, and maintain conference room schedules
• Manage correspondence, calendars, word processing, and special projects for senior leadership
• Interact with internal and external vendor contacts
• Coordinate employee recognition programs, service awards, EMS Week, and retirement celebrations
• Assist senior leadership and medical directors with scheduling and planning meetings and events
• Routinely visit other office sites and/or the hospital
• Attend meetings or work remotely from the hospital campus when required

Skills

Office Management

Strong Organizational Skills

Interpersonal Skills

Problem-Solving

Multitasking

Decision-Making

Communication Skills

Education

Associate's degree preferred

Tools

MS Word

MS Excel

PowerPoint

Internet

Job description

Jobtailor in Indianapolis seeks an administrative professional to support the Administrative Division and senior leadership. You will handle reception, calendars, correspondence, and special projects, coordinating vendor interactions and travel as needed.

The role requires strong organizational, communication, and multitasking skills, with emphasis on confidentiality and HIPAA compliance in a hospital setting. A degree is preferred or five years of relevant experience.