EMS Operations & Logistics Administrator

City Ambulance Service; Spring (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Dental insurance

Life insurance

Vision insurance

Job summary

City Ambulance Service is seeking an Administrative Assistant to support the EMS department's daily operations. The role involves coordinating administrative tasks, assisting with logistics, managing communications, and ensuring EMS systems run smoothly.

You will help with scheduling, equipment inventory, documentation, and reporting, while maintaining confidentiality and HIPAA compliance. This full-time position is based in person in Texas, with responsibilities across dispatch coordination and

Qualifications

• High school diploma or equivalent required; an associate’s degree or higher in healthcare administration, emergency management, or a related field is preferred.
• Previous experience in EMS, healthcare, or emergency services administration is a plus.
• Strong organizational skills and the ability to multitask and prioritize in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent.
• Knowledge of EMS operations, medical terminology, and emergency response protocols is desirable.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• CPR and First Aid certifications may be required or encouraged.

Responsibilities

• Assist with scheduling EMS staff shifts and on-call duties.
• Prepare and maintain EMS personnel schedules, ensuring coverage for shifts and emergencies.
• Monitor EMS vehicle availability, repairs, and maintenance schedules.
• Assist in managing office communications, including calls, texts, emails, and other correspondence.
• Process and maintain EMS-related records, including patient care reports and incident logs.
• Assist with attendance tracking and disciplinary documentation.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

City Ambulance Service is seeking an Administrative Assistant to support the EMS department's daily operations. The role involves coordinating administrative tasks, assisting with logistics, managing communications, and ensuring EMS systems run smoothly.

You will help with scheduling, equipment inventory, documentation, and reporting, while maintaining confidentiality and HIPAA compliance. This full-time position is based in person in Texas, with responsibilities across dispatch coordination and