Administrative Coordinator — Dynamic Office & People Ops

AP Health; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Disability insurance

Life insurance

401(k) with company match

ESOP

Great Place to Work certification

Job summary

AP Health, located in Nashville, TN, is seeking an Administrative Coordinator to support executives and keep daily operations running smoothly. You will manage calendars, arrange travel, process expenses, and assist with office management and employee engagement initiatives.

Ideal candidates have 2–4+ years in administrative roles, strong organizational skills, and the ability to work independently while handling confidential information with discretion.

Qualifications

• 2–4+ years of experience in office management, administrative coordination, or executive support.
• Strong organizational, time‑management, and multitasking skills with exceptional attention to detail.
• Proficiency with Microsoft Office, calendar management, and expense reporting platforms.
• Ability to work independently, prioritize competing requests, adapt to changing priorities, and maintain confidentiality.
• Professional communication skills and a customer‑service mindset.

Responsibilities

• Coordinate meeting logistics, scheduling, and shared executive calendar availability.
• Arrange executive travel, process expense reports, and provide administrative support to company leaders.
• Own day‑to‑day office operations: supplies, kitchen/breakroom stock and cleaning, vendor relationships, and basic facilities coordination.
• Coordinate new hire workspace setup and support People Operations with employee engagement initiatives.
• Assist with planning and executing company meetings, events, and team activities, including vendor coordination, invitations, ordering, and day‑of logistics.
• Perform other administrative duties and special projects as assigned.

Skills

Office management

Administrative coordination

Executive support

Microsoft Office

Calendar management

Expense reporting

Confidentiality

Communication

Tools

Microsoft Office

Expense reporting platforms

Calendar management

Job description

AP Health, located in Nashville, TN, is seeking an Administrative Coordinator to support executives and keep daily operations running smoothly. You will manage calendars, arrange travel, process expenses, and assist with office management and employee engagement initiatives.

Ideal candidates have 2–4+ years in administrative roles, strong organizational skills, and the ability to work independently while handling confidential information with discretion.