Senior Executive Assistant

UNC Health Care; Chapel Hill (NC); On-site; USD 34,068 - 48,987; Full time

Job summary

A healthcare organization in Chapel Hill is seeking a full-time Administrative Assistant to provide comprehensive support to C-Suite executives. The ideal candidate will possess strong time management, communication, and technical skills along with a minimum of four years' experience in office management. Responsibilities include managing calendars, arranging meetings, and ensuring effective communication. This is an onsite position with a salary range of $24.73 - $35.56 per hour, based on experience.

Qualifications

• Experience assisting C-Suite leaders is preferred.
• Four years of high level administrative/office management experience is required.

Responsibilities

• Serve as the primary assistant to executives.
• Manage multiple tasks with competing deadlines.
• Communicate and act as a liaison regarding project data.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Time management

Calendar management

Communication skills

Technical skills

Meeting planning

Education

High School diploma or GED

Job description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well‑being of the unique communities we serve.

Please note, this is a full‑time, onsite position.

Summary

Serves as primary assistant to a Chief Officer, Vice President, or Associate Vice President. Coordinates and anticipates needs related to schedules and activities and provides administrative support to fulfill perceived needs.

The ideal candidate for this role will have experience assisting C‑Suite leaders, have extensive experience organizing multiple calendars, be flexible and team oriented.

Responsibilities

• Serves as primary assistant to (but not limited to) a combination of Chief Officer, Vice President, and/or Associate Vice President.
• Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; resolves tasks expeditiously, proactively, and follows‑through on projects to successful completion, often with deadline pressures.
• Communicates, follows up and acts as a liaison regarding project and report data due to Leadership. Ensures agendas, PowerPoint decks and documents for discussion are distributed in advance to meeting attendees.
• Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Screens incoming mail addressed to Executive. Responds to routine correspondence as instructed.
• Manages calendar commitments for executives. Arranges meetings, conferences and travel logistics for executives.
• Organizes executive's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Qualifications and Requirements

Education Requirements: High School diploma or GED

Licensure/Certification Requirements: No licensure or certification required.

Professional Experience Requirements: Four years of high level administrative/office management experience; preferably in support of a vice‑president or president of an organization.

Knowledge, Skills and Abilities Requirements: Microsoft products: Outlook, Word, PowerPoint, communication and computer skills, time management, technical skills, calendar management, and meeting planning.

Employment Information

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: Director's Office

Work Type: Full Time

Salary Range: $24.73 - $35.56 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

EEO Statement

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.