Executive Assistant

Flowers Hospital; Dothan (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Flowers Hospital in Alabama seeks an Executive Assistant to provide comprehensive administrative support to department leaders, manage calendars, meetings, and travel, and prepare materials with confidentiality.

You will coordinate documentation, draft reports and minutes, handle communications, and act as a liaison with staff and external stakeholders to maintain smooth operations and professional standards.

Qualifications

• Associate degree preferred in business, healthcare admin, or related field.
• 3–5 years of administrative or executive support experience required.
• Experience in healthcare or facility setting preferred.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel for department leaders.
• Organizes meetings: agendas, materials, minutes distribution.
• Maintains organized documentation, correspondence and records.
• Screens and routes calls and visitor inquiries.
• Assists in data compilation for reports and presentations.
• Coordinates office supplies and operational needs.
• Supports policy updates and staff communications.
• Handles confidential information with discretion.
• Liaises between leaders, staff and external stakeholders.
• Maintains regular attendance and complies with policies.

Skills

MS Office Suite

Organizational skills

Time management

Verbal and written communication

Discretion with confidential info

Interpersonal skills

Problem solving

Education

Associate Degree in Business Administration/Healthcare Administration

Tools

Microsoft Office

Job description

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
• Maintains organized systems for managing documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates, including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills, including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
• Problem-solving skills with the ability to prioritize tasks and manage competing demands.