Executive Office Concierge & Operations Lead

Egon Zehnder; Boston (MA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

401k – company match and discretionary

Comprehensive Health Plan

Employee Assistant program (EAP)

Paid parental leave

Personal Time Off

Paid holidays including year-end break

Job summary

Egon Zehnder, a premier executive search and leadership advisory firm, seeks a Receptionist/Office Coordinator in Boston. You will warmly greet visitors, manage the front desk, and support executives with a wide range of administrative tasks in a fast-paced environment.

The role requires a bachelor’s degree (preferred), 2+ years in admin support, and strong MS Office skills. You’ll coordinate facilities, calendars, events, and vendor relations while maintaining a professional, helpful demeanor.

Qualifications

• Bachelor’s degree preferred.
• Two years of experience in administrative function preferred, ideally within a professional services firm.
• Proficiency in Microsoft Suite (Outlook, Teams, Word, PowerPoint, Excel).
• Organized multi-tasker with time management and attention to detail.
• Resourceful problem solver able to work in ambiguous environments.
• Self-starter with excellent work ethic and composure under pressure.
• Strong communicator with professional interpersonal skills.
• Natural collaborator with a team-focused mindset.

Responsibilities

• Serve as the first point of contact for clients, employees and guests.
• Provide administrative support and assist Executive Assistants as needed.
• Coordinate office facilities, equipment, maintenance, and vendors.
• Manage front reception, calendars, shipping, and mail routing.
• Maintain inventory of office supplies and keep common areas organized.
• Support travel arrangements and expense processing.
• Support events and internal communications with the marketing team.

Skills

Microsoft Office

Communication skills

Multitasking

Problem solving

Attention to detail

Team collaboration

Education

Bachelor’s degree preferred

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Egon Zehnder, a premier executive search and leadership advisory firm, seeks a Receptionist/Office Coordinator in Boston. You will warmly greet visitors, manage the front desk, and support executives with a wide range of administrative tasks in a fast-paced environment.

The role requires a bachelor’s degree (preferred), 2+ years in admin support, and strong MS Office skills. You’ll coordinate facilities, calendars, events, and vendor relations while maintaining a professional, helpful demeanor.