Executive Assistant: Global Client & Project Ops

Egon Zehnder; Boston (MA); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

401k – company match

Comprehensive Health Plan

Employee Assistance Program (EAP)

Paid parental leave

Personal Time Off

Job summary

Egon Zehnder is seeking an Executive Assistant to support consultants by coordinating complex schedules, travel, and client deliverables with discretion and efficiency. This role manages multiple projects under tight deadlines and collaborates closely with the team to ensure seamless operations.

Ideal candidates have 5+ years in an administrative role within professional services, outstanding communication, and the ability to navigate ambiguity with a proactive, self-starting approach.

Qualifications

• Bachelor’s degree preferred.
• A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm, with preference for financial institution or executive search firm experience.
• Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
• Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
• Self‑starter: highly motivated, excellent work ethic and self‑assured, not easily thrown, able to think on your feet.
• Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
• Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.

Responsibilities

• Arrange all scheduling, including candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
• Ensure consultant is fully prepared for meetings and presentations, including document and material preparation, provide meeting reminders, and ensure proper travel time as needed, etc.
• Manage complex calendars and prioritize meetings/calls as needed.
• Attend meetings and participate/take notes as needed.
• Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel‑related meetings.
• Process expense reimbursements for consultants and candidates.
• Compose, prepare, and edit confidential correspondence.
• Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad‑hoc projects as requested.
• Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
• Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad‑hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.

Skills

Organized multi-tasker

Resourceful problem solver

Self-starter

Strong communicator

Natural collaborator

Education

Bachelor’s degree preferred.

Job description

Egon Zehnder is seeking an Executive Assistant to support consultants by coordinating complex schedules, travel, and client deliverables with discretion and efficiency. This role manages multiple projects under tight deadlines and collaborates closely with the team to ensure seamless operations.

Ideal candidates have 5+ years in an administrative role within professional services, outstanding communication, and the ability to navigate ambiguity with a proactive, self-starting approach.