Executive Office & Board Relations Specialist

Capital Metropolitan Transportation Authority; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Capital Metropolitan Transportation Authority (CapMetro) is seeking an Administrator for the Executive Office & Board Relations in Austin, TX. The role supports the President & CEO, manages calendars, travel, and confidential communications, and coordinates Board meetings and board materials.

Reporting to the Chief of Staff, you will liaise with executive leadership and legal, oversee documentation, records management, and budget activities for the office and Board relations function, while

Qualifications

• Bachelor's degree and six years of progressively responsible executive-level administrative support experience including governance, confidential information handling, records management, and working with executive stakeholders.
• Ability to plan and manage complex administrative issues for upper management; strong written and verbal communication skills.
• Familiarity with board governance practices, meeting coordination, and IT systems usage to support board meetings.

Responsibilities

• Manage all Board of Directors and Board Committee meetings, including agenda development, materials preparation, and policy alignment.
• Serve as primary liaison between the Agency and Board Members, coordinating communications and briefings.
• Oversee Board meeting logistics, including materials, AV setup, and public comment processes.
• Maintain Board calendar and ensure timely review of recurring items (policies, reports, actions).
• Coordinate with Chief of Staff, Chief Counsel, and Law Department to ensure proper procedures and compliance with applicable regulations.
• Ensure accurate documentation, records management, and archiving of Board materials.

Education

Bachelor's Degree in Business Administration, Public Administration, Communications, Political Science, or a related field

Job description

Capital Metropolitan Transportation Authority (CapMetro) is seeking an Administrator for the Executive Office & Board Relations in Austin, TX. The role supports the President & CEO, manages calendars, travel, and confidential communications, and coordinates Board meetings and board materials.

Reporting to the Chief of Staff, you will liaise with executive leadership and legal, oversee documentation, records management, and budget activities for the office and Board relations function, while