Executive Administrator & Board Liaison

First Capital Federal Credit Union; West Manchester Township (York County); On-site; USD 65,000 - 95,000; Full time

Job summary

First Capital Federal Credit Union in the United States seeks an Executive Administrator to provide professional, confidential support to the President/CEO and senior leadership. You will liaise with the Board, coordinate executive calendars, travel, and materials, and manage communications and governance documentation.

The role emphasizes discretion, multi-tasking, and contributing to a positive workplace culture while advancing the Credit Union's mission and core values.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• Three to five years of progressively responsible administrative, executive support, office management, or related experience required.
• Experience supporting executive leadership and/or boards of directors preferred.
• Experience in a financial institution, credit union, banking, or professional services environment preferred.

Responsibilities

• Provides administrative support to the President/CEO and designated members of the senior leadership team.
• Screens requests, prioritizes, and ensures appropriate follow-up.
• Coordinates executive priorities, facilitating communication and follow-up.
• Maintains executive calendars, appointments, meetings, business travel, and schedules.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains confidentiality and exercises discretion with sensitive information.
• Records and distributes meeting minutes for management meetings.
• Coordinates travel arrangements and conference logistics for executive staff.
• Maintains Board portal and coordinates board meetings and materials.
• Oversees office operations, supplies, and vendor relations.
• Supports internal communications, employee engagement, and events.
• Coordinates HR/training logistics and vendor visits.

Skills

Organizational skills

Time management

Communication skills

Confidentiality and discretion

Attention to detail

Independence and judgment

Relationship building

Customer service orientation

Proactive problem solving

Education

High school diploma or equivalent

Associate degree in Business Administration or related field preferred

3–5 years of progressive administrative, executive support, office management experience

Experience supporting executive leadership and boards preferred

Experience in financial institution, credit union, banking, or professional services preferred

Tools

Microsoft Office

Job description

First Capital Federal Credit Union in the United States seeks an Executive Administrator to provide professional, confidential support to the President/CEO and senior leadership. You will liaise with the Board, coordinate executive calendars, travel, and materials, and manage communications and governance documentation.

The role emphasizes discretion, multi-tasking, and contributing to a positive workplace culture while advancing the Credit Union's mission and core values.