Executive Office & Board Relations Specialist

Austin Asian Chamber; Austin (TX); On-site; USD 90,000 - 115,000; Full time

Job summary

CapMetro is seeking an Administrator for the Executive Office & Board Relations to support the President & CEO and the Board. The role includes managing calendars, coordinating meetings, arranging travel, and handling confidential information with discretion.

The position requires close interaction with the Executive Team, Board of Directors, and partner agency leadership, ensuring smooth operations and effective governance.

Qualifications

• Bachelor's degree required in related field.
• Six (6) years of progressive experience including executive-level administrative/board governance support.
• Experience coordinating meetings, handling confidential information, managing records, and working with executive stakeholders.

Responsibilities

• Provide day-to-day support for CapMetro President & CEO and Board relations.
• Manage the President & CEO's calendar and travel accommodations.
• Coordinate and organize CapMetro Board and Committees meetings and serve as liaison between Agency and Board.
• Maintain confidentiality and exercise discretion with executive-level topics.

Skills

Calendar management

Executive support

Board coordination

Confidential information

Stakeholder communication

Meeting organization

IT systems for board meetings

Data accuracy

Education

Bachelor's Degree in Business Administration, Public Administration, Communications, Political Science, or related field

Tools

Word processing

Spreadsheets

Databases

Presentation software

Project management software

Job description

CapMetro is seeking an Administrator for the Executive Office & Board Relations to support the President & CEO and the Board. The role includes managing calendars, coordinating meetings, arranging travel, and handling confidential information with discretion.

The position requires close interaction with the Executive Team, Board of Directors, and partner agency leadership, ensuring smooth operations and effective governance.