Executive Office & Board Relations Lead

Capital Metro; Austin (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

CapMetro is seeking an Administrator for the Executive Office & Board Relations in Austin, TX. This role supports the CapMetro President & CEO, coordinates Board activities, and ensures confidential handling of sensitive information.

Responsibilities include managing the President & CEO’s calendar, travel, correspondence, and executive signature prep, while partnering with the Chief of Staff and Board teams to maintain governance and alignment with policies.

Qualifications

• Minimum 6 years providing executive-level administrative support and governance coordination.
• Experience handling confidential information and coordinating complex meetings.
• Ability to interact with executive leadership and board members with tact.

Responsibilities

• Manage Board of Directors and Board Committee meetings, including agenda development and material prep.
• Serve as liaison between the Agency and Board Members; coordinate communications and briefings.
• Plan and execute Board meetings with logistics, AV setup, and public comment processes.
• Maintain Board calendar and review recurring items like policies and reports.
• Coordinate with Chief of Staff, Counsel, and Law Department on board procedures and compliance.
• Ensure documentation and archiving of Board materials; oversee records retention.

Skills

Executive support

Board governance

Calendar management

Travel coordination

Confidentiality

Education

Bachelor's Degree in Business Administration or related field

Tools

MS Office

Job description

CapMetro is seeking an Administrator for the Executive Office & Board Relations in Austin, TX. This role supports the CapMetro President & CEO, coordinates Board activities, and ensures confidential handling of sensitive information.

Responsibilities include managing the President & CEO’s calendar, travel, correspondence, and executive signature prep, while partnering with the Chief of Staff and Board teams to maintain governance and alignment with policies.