Executive Office & Board Meetings Coordinator

AHRC Nassau; Glen Head (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

AHRC Nassau is seeking an Administrative Assistant at Brookville Mansion to provide comprehensive secretarial and clerical support to the Executive Director, Associate Executive Directors and Board of Directors. The role includes arranging, preparing materials for, and attending Board meetings, and maintaining files for the Executive Office and Board of Directors.

The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to multitask

Qualifications

• High school diploma or equivalent required.
• Prior experience as Administrative Assistant or Executive Secretary.
• Excellent organization, interpersonal, oral and written communications skills required.
• Computer proficiency in all Microsoft Office Suite applications required.
• Ability to interact with all levels within an organization; work independently, and multitask required.
• Detail oriented.

Responsibilities

• Prioritizes and monitors multiple tasks as assigned by the Executive Director and Associate Executive Directors in order to maintain an efficient day-to-day workflow. Prepares correspondence documents, reports, charts, etc. as directed by the Executive Director and Associate Executive Directors.
• Screens telephone calls for the Executive Director and Associate Executive Directors either forwards calls to the appropriate party or takes messages. Keeps an incoming telephone call log.
• Organizes and maintains the files of the agency’s Executive Director, Board of Directors, Board committees, and various corporations and programs. Maintains incoming mail log. Distributes mail and faxes received in the Executive Office.
• Arranges Board of Directors and Board Committee meetings of the various corporations. Works with the Executive Director and the Presidents to prepare the agendas, send meeting notices, and prepare necessary materials for meetings including the EDRs.
• Attends Board of Directors, Board Committee, and agency management meetings. Records attendance and minutes at such meetings and then transcribes and maintains permanent records of the minutes. Distributes copies of the minutes to appropriate members of the Boards and Committees.

Job description

AHRC Nassau is seeking an Administrative Assistant at Brookville Mansion to provide comprehensive secretarial and clerical support to the Executive Director, Associate Executive Directors and Board of Directors. The role includes arranging, preparing materials for, and attending Board meetings, and maintaining files for the Executive Office and Board of Directors.

The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to multitask