Administrative & Payroll Support Specialist

AHRC Nassau; Village of Freeport (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

AHRC Nassau in Freeport, NY is seeking a detail-oriented Administrative Assistant to support daily operations, manage correspondence, scheduling, and basic payroll edits. The role emphasizes organizational skills, reliable communication, and accurate record-keeping to ensure department efficiency.

You will screen calls, arrange meetings, prepare documents, and help with payroll and billing tasks related to Prevocational and Supported Employment Services.

Qualifications

• High School Diploma required.
• Minimum three years administrative experience; excellent organizational, clerical, and communication skills.
• Proficient in Microsoft Office Suite.
• Bookkeeping skills preferred.

Responsibilities

• Opens and screens all correspondence. Forwards correspondence to applicable persons and monitors requested outcome to ensure timeliness of response.
• Assists in the development of office procedures to ensure functional department operation
• Answers and screens incoming telephone calls. Gives information, takes messages, or directs calls to appropriate personnel for processing
• Organizes and coordinates special projects as requested
• Picks up incoming mail and forwards outgoing mail to assure accurate receipt and distribution of mail
• Arranges appointments and maintains appointment schedule to assist in successful completion of appointment dates and deadlines
• Types correspondence, documents, reports, etc. Distributes copies of correspondence as required
• Maintains office files. Locates and removes requested material from files. Sets up new files as necessary. Files materials alphabetically by source or subject to ensure accuracy and accessibility
• Coordinates the purchase and maintenance of office supplies and equipment. Stores supplies upon delivery and ensures maintenance of service contracts. Performs other related duties as requested by supervisor
• Processes bi-weekly payroll, retains all time off requests, ensures that all time cards are updated accordingly
• Audits approving notes for Prevocational and Supported Employment Services
• Prepares monthly Access-VR billing/report
• Performs additional related responsibilities as directed by the Supervisor

Skills

Administrative experience

Microsoft Office

Communication skills

Education

High School Diploma

Tools

Microsoft Office

Job description

AHRC Nassau in Freeport, NY is seeking a detail-oriented Administrative Assistant to support daily operations, manage correspondence, scheduling, and basic payroll edits. The role emphasizes organizational skills, reliable communication, and accurate record-keeping to ensure department efficiency.

You will screen calls, arrange meetings, prepare documents, and help with payroll and billing tasks related to Prevocational and Supported Employment Services.