Executive Assistant: Board & Leadership Operations

Randstad USA; Glendale (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Randstad USA is seeking an Executive Assistant to support the Executive Director, senior leadership, and the Board of Directors. You will manage board communications, calendars, meetings, and development initiatives from 8 AM to 5 PM in a fast-paced environment.

The role requires at least 5 years of experience in executive support and a High School education. Expect hybrid collaboration with vendors, staff, and internal teams, plus a focus on accuracy and confidential information.

Qualifications

• 5 years of experience in an executive support role.
• Experience assisting senior leadership and board communications.
• Comfort with confidential information and vendor coordination.

Responsibilities

• Provide comprehensive administrative support to senior leadership, including board logistics and meeting minutes.
• Oversee master office calendar and schedule internal, external, and hybrid meetings; administer Zoom accounts.
• Serve as liaison for building management, security, visitors; manage office supply inventory and file upkeep.
• Process executive expense reports, credit card reconciliations, mileage reimbursements, and purchase orders.
• Coordinate with IT, web, and facilities vendors to ensure smooth operations.
• Assist Development team with materials, events tracking, outreach, and staff activities.
• Partner with Executive Director to manage major annual deliverables, including the Annual Report.

Skills

Executive Support

Scheduling Appointments

Handling Confidential Information

Vendor Management

Maintaining Calendars

Education

High School

Job description

Randstad USA is seeking an Executive Assistant to support the Executive Director, senior leadership, and the Board of Directors. You will manage board communications, calendars, meetings, and development initiatives from 8 AM to 5 PM in a fast-paced environment.

The role requires at least 5 years of experience in executive support and a High School education. Expect hybrid collaboration with vendors, staff, and internal teams, plus a focus on accuracy and confidential information.