Executive Office Assistant & Travel Coordinator

Atrium; West Palm Beach (FL); On-site; USD 70,000 - 75,000; Full time

Job summary

Atrium in West Palm Beach, FL seeks a Receptionist/Administrative Assistant to support executives and staff. The role manages schedules, coordinates travel, and serves as a primary contact, requiring organizational rigor and discretion.

The position is full-time, onsite, with salary ranging from $70,000 to $75,000 depending on experience. The candidate must be legally authorized to work in the United States.

Qualifications

• Ability to work with high-level executives with professionalism and discretion.
• Strong organizational skills with multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Experience handling confidential information with integrity.
• Ability to adapt quickly to changing priorities in a fast-paced environment.

Responsibilities

• Oversee calendars, schedule meetings, prepare conference rooms, and maintain timelines to ensure efficient operations as Receptionist.
• Book domestic and international travel and coordinate meeting logistics for executive-level Board of Directors.
• Inventory management for office supplies and distribution of shipping items.
• Manage event details for off-site meetings and proactively identify and resolve scheduling conflicts as Receptionist.
• Process and reconcile expense reports using Concur to ensure timely and accurate submissions.
• Serve as a primary point of contact for internal teams and external partners, maintaining professionalism at all times.
• Assist with general office operations and provide support for ad hoc projects as needed.

Skills

Executive interaction

Organizational skills

MS Office

Communication skills

Confidentiality

Adaptability

Education

Business administration / office management experience

Office management certification

Tools

Concur

Job description

Atrium in West Palm Beach, FL seeks a Receptionist/Administrative Assistant to support executives and staff. The role manages schedules, coordinates travel, and serves as a primary contact, requiring organizational rigor and discretion.

The position is full-time, onsite, with salary ranging from $70,000 to $75,000 depending on experience. The candidate must be legally authorized to work in the United States.