Executive Assistant & Office Coordinator

CitiStaffing, LLC; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

CitiStaffing, LLC is seeking a polished Receptionist / Office Coordinator to support our West Palm Beach office. You will be the first point of contact for clients, visitors, and staff, ensuring a professional, organized front office.

The role includes personal assistant tasks for the CEO and family, with travel planning and confidential matters handled discreetly. Ideal candidates bring 3+ years in relevant roles, a Bachelor's degree preferred, and excellence in communication, time management,

Qualifications

• Bachelor’s degree preferred.
• 3+ years in receptionist/office coordination/executive assistant roles.
• Experience supporting senior executives or private individuals preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• High professionalism and discretion.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer and direct incoming phone calls and greet visitors.
• Coordinate catering, refreshments, and hospitality for meetings and events.
• Maintain office supplies, kitchen inventory, and vendor relationships.
• Liaise with building management and service providers regarding maintenance, deliveries, and office needs.
• Support office events, team gatherings, and client functions.
• Provide administrative assistance to senior executives as needed.
• Prepare presentations, correspondence, reports, and meeting materials.
• Track invoices and assist with expense reporting.
• Manage personal calendars and scheduling, including travel arrangements.

Skills

Executive support

Discretion & confidentiality

Time management

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

CitiStaffing, LLC is seeking a polished Receptionist / Office Coordinator to support our West Palm Beach office. You will be the first point of contact for clients, visitors, and staff, ensuring a professional, organized front office.

The role includes personal assistant tasks for the CEO and family, with travel planning and confidential matters handled discreetly. Ideal candidates bring 3+ years in relevant roles, a Bachelor's degree preferred, and excellence in communication, time management,