Office Coordinator & EA — In-Office (Aventura)

Confidential; Miami, Fort Lauderdale (FL, FL); On-site; USD 55,000 - 70,000; Full time

Job summary

Confidential is seeking an organized Office Coordinator / Executive Assistant / Receptionist to support leadership and keep the Miami-area office running smoothly. The role is full-time and in-office in Aventura, FL.

The position combines front desk responsibilities with office management, calendar coordination, travel arrangements, and vendor communications, requiring discretion, initiative, and a professional demeanor.

Qualifications

• Prior experience in reception, office administration, office management, or executive assistance.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent communication skills and a friendly, professional demeanor.
• Proficiency with Microsoft Outlook, Word, and Excel.
• A dependable, proactive approach and willingness to take initiative.
• Comfort supporting leadership and handling sensitive information.

Responsibilities

• Welcome visitors, manage incoming calls, and serve as a professional first point of contact.
• Support leadership with calendar management, scheduling, correspondence, and administrative tasks.
• Coordinate meetings, prepare conference rooms, and arrange catering and meeting materials.
• Assist with travel arrangements, itineraries, and expense reports as needed.
• Oversee office supplies, deliveries, mail, and coordination with office vendors and service providers.
• Maintain an organized, welcoming office and help address day-to-day operational needs.

Skills

Office coordination

Organization

Communication

Calendar management

Outlook

Excel

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Confidential is seeking an organized Office Coordinator / Executive Assistant / Receptionist to support leadership and keep the Miami-area office running smoothly. The role is full-time and in-office in Aventura, FL.

The position combines front desk responsibilities with office management, calendar coordination, travel arrangements, and vendor communications, requiring discretion, initiative, and a professional demeanor.