Executive Office Assistant – President & Board Support

ASTM INTERNATIONAL; West Conshohocken (PA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Tuition reimbursement

Medical/dental/vision insurance

Paid holidays, vacation and sick leave

403(b) plan with company match

Defined benefits pension plan

Job summary

ASTM International in the United States seeks an Administrative Assistant to provide comprehensive support to the President, Vice President & General Counsel, the Managing Directors of the Enterprise Project Management Office, and the Executive Assistant, Office of the President & Board Relations.

The role also assists with Board related activities and affiliated entities, including the ASTM Board of Directors, Safety Equipment Institute (SEI), and ASTM LLCs, and works cross-functionally across

Qualifications

• High school diploma required; college coursework or associate degree preferred.
• Strong Microsoft 365 skills and proficiency with office software.
• Ability to handle confidential information with discretion and professionalism.
• Willingness to travel for occasional meetings (typically one per year).

Responsibilities

• Provide daily administrative support to ensure the smooth operation of the President's Office.
• Coordinate board-related meetings, travel, registration, and materials logistics.
• Prepare governance communications, invitations, and reports; maintain board records.
• Back up the Executive Assistant and assist with cross-divisional initiatives.
• Maintain intranet pages and data systems for the President's Office.

Skills

Microsoft 365

Communication skills

Discretion/confidentiality

Travel readiness

Education

High school diploma

Associate degree preferred

Tools

Microsoft 365

Job description

ASTM International in the United States seeks an Administrative Assistant to provide comprehensive support to the President, Vice President & General Counsel, the Managing Directors of the Enterprise Project Management Office, and the Executive Assistant, Office of the President & Board Relations.

The role also assists with Board related activities and affiliated entities, including the ASTM Board of Directors, Safety Equipment Institute (SEI), and ASTM LLCs, and works cross-functionally across