Executive Office Admin & Board Support Specialist

ASTM International; Conshohocken, Northern (Montgomery County, KY); Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

Tuition reimbursement

Comprehensive medical insurance

Dental insurance

Vision insurance

Life and disability insurance

Paid holidays

Vacation and sick leave

403(b) plan

Pension plan

Job summary

ASTM International seeks an Administrative Assistant to support the President, Vice President & General Counsel, and Enterprise Project Management Office leaders. The role focuses on coordinating board activities, managing meetings, and ensuring smooth daily operations of the President’s Office.

The ideal candidate will demonstrate discretion, strong organizational skills, and the ability to handle confidential information.

Qualifications

• Experience providing administrative support to executives at the President/Board level.
• Strong organizational and time-management skills with attention to detail.
• Proficiency with Microsoft 365 applications and corporate communications tools.
• Ability to travel (typically one meeting per year).
• Demonstrated discretion and confidentiality when handling sensitive information.

Responsibilities

• Provide daily administrative support to ensure efficient operations of the President’s Office.
• Coordinate with Board meetings, events, travel, lodging, and related logistics.
• Prepare governance communications and IRS disclosures as needed.
• Maintain intranet pages, Board databases, and records retention per policy.
• Attend meetings and prepare summaries or follow-up reports; back up to the Executive Assistant.

Skills

Administrative support

Board coordination

Meeting logistics

Travel arrangements

Discretion and confidentiality

Communication

Tools

Microsoft 365

Job description

ASTM International seeks an Administrative Assistant to support the President, Vice President & General Counsel, and Enterprise Project Management Office leaders. The role focuses on coordinating board activities, managing meetings, and ensuring smooth daily operations of the President’s Office.

The ideal candidate will demonstrate discretion, strong organizational skills, and the ability to handle confidential information.