Executive & Office Assistant — Hybrid in Santa Cruz

Feanix Biotechnologies; United States; Hybrid; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Flexible PTO

Paid parental leave

Equity options

Pet insurance

Job summary

Feanix Biotechnologies is seeking a Workplace & Executive Assistant to support five executives and run our Santa Cruz office in a hybrid role. You’ll manage calendars, travel, logistics, and organization across time zones while ensuring a welcoming, efficient on-site environment for the team.

You’ll also handle office operations, vendor relationships, events, and confidential information with discretion. Eligible candidates should be comfortable in a fast-paced startup and have 3+ years of

Qualifications

• 3+ years of experience as an executive assistant, office manager, or in a similar role.
• Experience supporting multiple executives in a fast-paced startup.
• Excellent calendar management and prioritization skills.
• Strong organization, detail-orientation and follow-through.
• Clear, professional communication with executives, vendors, and customers.
• Discretion handling confidential information.

Responsibilities

• Provide tailored admin support to five executives with varying needs.
• Own complex calendar management across multiple time zones.
• Coordinate travel logistics for farm visits, conferences, investor and client meetings.
• Drive executives to meetings and other business locations as needed.
• Prepare meeting agendas, background materials, and follow-up items.
• Coordinate leadership and investor meetings and board visits.
• Jump in on special projects and cross-company initiatives.
• Support Santa Cruz office operations, vendors, and budget tracking.

Skills

Executive support

Calendar management

Travel coordination

Office management

Communication

Discretion

Proactivity

Driving

On-site support

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Feanix Biotechnologies is seeking a Workplace & Executive Assistant to support five executives and run our Santa Cruz office in a hybrid role. You’ll manage calendars, travel, logistics, and organization across time zones while ensuring a welcoming, efficient on-site environment for the team.

You’ll also handle office operations, vendor relationships, events, and confidential information with discretion. Eligible candidates should be comfortable in a fast-paced startup and have 3+ years of