Workplace & Executive Assistant

Feanix; California; Hybrid; USD 60,000 - 90,000; Full time

Job summary

Feanix is seeking a Workplace & Executive Assistant to support five executives and run our Santa Cruz office. This hybrid role balances calendar, travel, and logistics with hands-on office management to keep the team productive and the office welcoming.

You will manage complex schedules, coordinate travels, and prepare executives for meetings while maintaining discretion and proactive problem-solving. Join a fast-growing biotech startup at the intersection of biology and software.

Qualifications

• 3+ years of administrative experience supporting executives.
• Strong calendar and travel coordination skills.
• Excellent communication and discretion in handling sensitive information.

Responsibilities

• Provide tailored administrative support to five executives, adjusting approach to priorities.
• Own complex calendar management and protect focus time across time zones.
• Coordinate travel logistics including flights, hotels, and itineraries.
• Drive executives to meetings and events as needed.
• Prepare meetings with agendas, materials, and background information.
• Coordinate leadership and investor meetings and keep stakeholders informed.
• Maintain confidentiality and anticipate needs before they arise.
• Own the day-to-day operations of the Santa Cruz office, ensuring a welcoming and organized environment.
• Manage office supplies, equipment, and meals for team lunches and events.

Skills

Calendar management

Travel planning

Executive support

Discretion

Communication

Office operations

Job description

About Feanix Bio

Feanix is rebuilding animal breeding from the genome up.

About Feanix Bio

Feanix is rebuilding animal breeding from the genome up. We’re a YC-backed startup using whole-genome sequencing and custom ML models to help dairy farmers make better breeding and herd management decisions. Our technology is genuinely novel: we can sequence a full genome from a single hair at a fraction of traditional industry costs, our models achieve ~90% prediction accuracy on traits where existing approaches sit closer to ~30%, and we’re pioneering farm-specific genomic predictions that turn genetics into practical, actionable decisions. That technology is translating into real adoption. In a short time, we’ve grown to serve roughly 1% of the U.S. dairy industry, with many customers in the pipeline. We started with dairy because our founders grew up on dairy farms and understand firsthand the problems we’re solving. But genetics is foundational to every agricultural industry, and dairy is only the beginning. We’re building Feanix with a small, high-caliber team where people have meaningful ownership and work end to end. There are no unnecessary layers and very little room for busywork — just difficult problems at the intersection of biology, data, and software that haven’t been solved before. If you’re exceptional at what you do and want your work to have a measurable impact on an entire industry, we’d love to build it with you.

About The Role

We're looking for a Workplace & Executive Assistant to keep our leadership team and our Santa Cruz office running smoothly. This is a hybrid role. Part of your time will go to supporting five executives — each with different needs and a different level of support — with calendars, travel, logistics, and organization. The rest will go to running our Santa Cruz office. Making sure it's stocked, organized, well maintained, and a great place for the on-site team to work. No two days are alike. One morning you might be untangling five overlapping calendars; that afternoon you might be ordering lunch for an all-hands, meeting a vendor and driving an executive to a meeting with a client. We need someone who is unflappable, resourceful, and happy to jump in wherever they're needed.

What You’ll Do

Executive Support

• Provide tailored administrative support to five executives, adjusting your approach to each person's priorities, working style, and level of support needed
• Own complex calendar management: scheduling internal and external meetings, resolving conflicts, protecting focus time, and coordinating across time zones
• Coordinate travel logistics, including flights, hotels, rental cars, and detailed itineraries for farm visits, conferences, and investor and client meetings
• Drive executives to and from customer, partner, and other business locations as needed
• Prepare executives for meetings with agendas, materials, and relevant background, and follow up on action items
• Coordinate leadership meetings, board meetings, and investor visits
• Anticipate needs before they're raised, and handle sensitive and confidential information with complete discretion

Office Management (Santa Cruz)

• Own the day-to-day operations of our Santa Cruz office, ensuring it's clean, organized, functional, and welcoming
• Manage office ordering — supplies, kitchen and snacks, equipment, and furniture — keeping things stocked without overspending
• Coordinate food ordering for team lunches, meetings,