Hybrid Executive Assistant & Office Operations Lead

Feanix; California; Hybrid; USD 60,000 - 90,000; Full time

Job summary

Feanix is seeking a Workplace & Executive Assistant to support five executives and run our Santa Cruz office. This hybrid role balances calendar, travel, and logistics with hands-on office management to keep the team productive and the office welcoming.

You will manage complex schedules, coordinate travels, and prepare executives for meetings while maintaining discretion and proactive problem-solving. Join a fast-growing biotech startup at the intersection of biology and software.

Qualifications

• 3+ years of administrative experience supporting executives.
• Strong calendar and travel coordination skills.
• Excellent communication and discretion in handling sensitive information.

Responsibilities

• Provide tailored administrative support to five executives, adjusting approach to priorities.
• Own complex calendar management and protect focus time across time zones.
• Coordinate travel logistics including flights, hotels, and itineraries.
• Drive executives to meetings and events as needed.
• Prepare meetings with agendas, materials, and background information.
• Coordinate leadership and investor meetings and keep stakeholders informed.
• Maintain confidentiality and anticipate needs before they arise.
• Own the day-to-day operations of the Santa Cruz office, ensuring a welcoming and organized environment.
• Manage office supplies, equipment, and meals for team lunches and events.

Skills

Calendar management

Travel planning

Executive support

Discretion

Communication

Office operations

Job description

Feanix is seeking a Workplace & Executive Assistant to support five executives and run our Santa Cruz office. This hybrid role balances calendar, travel, and logistics with hands-on office management to keep the team productive and the office welcoming.

You will manage complex schedules, coordinate travels, and prepare executives for meetings while maintaining discretion and proactive problem-solving. Join a fast-growing biotech startup at the intersection of biology and software.