Executive Office Assistant – Dean’s Suite

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Bus pass

Family concierge

Fitness center access

Tuition benefits

Paid time off

Life insurance

AD&D insurance

Retirement plan with employer contrib.

Job summary

Carnegie Mellon University’s College of Engineering seeks an Administrative Assistant to support the Dean’s Suite and College Offices. Based in the Dean’s Office at ANSYS Hall, you will be the primary contact for visitors and coordinate scheduling, communications, and documentation.

This role emphasizes professionalism, discretion, and superior customer service as you manage conference room bookings, supplies, meeting logistics, and hospitality for guests, while collaborating with faculty,

Qualifications

• High School/GED or equivalent required. Associate’s degree preferred.
• 1-3 years in administrative support.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

• Provide administrative coverage for the Dean’s Suite to ensure a professional, organized, and efficient office environment.
• Coordinate office and kitchen supply purchasing, inventory management, and replenishment for the Dean’s Suite.
• Maintain organization, cleanliness, and overall upkeep of shared office and conference spaces within the suite.
• Oversee and coordinate cleaning schedules for six or more conference rooms located across campus to ensure spaces remain presentable and operational.
• Manage scheduling and reservation requests for six or more conference rooms, including resolving scheduling conflicts and ensuring appropriate room setup.
• Provide administrative support through coordination of meeting logistics and resources, calendar management, drafting correspondence, preparing reports, and creating other professional documents as needed.
• Serve as the primary reception contact for the Dean’s Suite by professionally greeting visitors, faculty, staff, students, and external guests.
• Direct visitors to appropriate seating areas, conference rooms, and meeting locations while ensuring a welcoming and professional experience.
• Provide hospitality support for guests, including offering beverages such as water and coffee and assisting with general visitor accommodations.

Skills

Administrative support

Scheduling

Reception duties

Education

High School GED

Associate's degree preferred

Job description

Carnegie Mellon University’s College of Engineering seeks an Administrative Assistant to support the Dean’s Suite and College Offices. Based in the Dean’s Office at ANSYS Hall, you will be the primary contact for visitors and coordinate scheduling, communications, and documentation.

This role emphasizes professionalism, discretion, and superior customer service as you manage conference room bookings, supplies, meeting logistics, and hospitality for guests, while collaborating with faculty,