Administrative Assistant II - College of Engineering - Dean's Office

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Bus pass

Family concierge

Fitness center access

Tuition benefits

Paid time off

Life insurance

AD&D insurance

Retirement plan with employer contrib.

Job summary

Carnegie Mellon University’s College of Engineering seeks an Administrative Assistant to support the Dean’s Suite and College Offices. Based in the Dean’s Office at ANSYS Hall, you will be the primary contact for visitors and coordinate scheduling, communications, and documentation.

This role emphasizes professionalism, discretion, and superior customer service as you manage conference room bookings, supplies, meeting logistics, and hospitality for guests, while collaborating with faculty,

Qualifications

• High School/GED or equivalent required. Associate’s degree preferred.
• 1-3 years in administrative support.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

• Provide administrative coverage for the Dean’s Suite to ensure a professional, organized, and efficient office environment.
• Coordinate office and kitchen supply purchasing, inventory management, and replenishment for the Dean’s Suite.
• Maintain organization, cleanliness, and overall upkeep of shared office and conference spaces within the suite.
• Oversee and coordinate cleaning schedules for six or more conference rooms located across campus to ensure spaces remain presentable and operational.
• Manage scheduling and reservation requests for six or more conference rooms, including resolving scheduling conflicts and ensuring appropriate room setup.
• Provide administrative support through coordination of meeting logistics and resources, calendar management, drafting correspondence, preparing reports, and creating other professional documents as needed.
• Serve as the primary reception contact for the Dean’s Suite by professionally greeting visitors, faculty, staff, students, and external guests.
• Direct visitors to appropriate seating areas, conference rooms, and meeting locations while ensuring a welcoming and professional experience.
• Provide hospitality support for guests, including offering beverages such as water and coffee and assisting with general visitor accommodations.

Skills

Administrative support

Scheduling

Reception duties

Education

High School GED

Associate's degree preferred

Job description

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands‑on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The College of Engineering at Carnegie Mellon is a world-class engineering college recognized for excellence, innovation, and the societal relevance and impact of its pursuits. We produce creative and technically strong engineers and research pioneering solutions to global challenges. We do this with an unprecedented commitment to integrating across engineering, sciences, arts, business, and other disciplines to yield transformative results.

The College of Engineering’s Dean’s Office is seeking an Administrative Assistant to provide high‑level administrative and organizational support to the Dean’s Suite and College Offices. Reporting directly to the Senior Business Administrator, this position is housed within the ANSYS Hall Dean’s Office and serves as the primary point of contact for visitors entering the Dean’s Office suite.

Core Responsibilities

• Provide administrative coverage and operational support for the Dean’s Suite to ensure a professional, organized, and efficient office environment.
• Coordinate office and kitchen supply purchasing, inventory management, and replenishment for the Dean’s Suite.
• Maintain organization, cleanliness, and overall upkeep of shared office and conference spaces within the suite.
• Oversee and coordinate cleaning schedules for six or more conference rooms located across campus to ensure spaces remain presentable and operational.
• Manage scheduling and reservation requests for six or more conference rooms, including resolving scheduling conflicts and ensuring appropriate room setup.
• Provide administrative support through coordination of meeting logistics and resources, calendar management, drafting correspondence, preparing reports, and creating other professional documents as needed.
• Serve as the primary reception contact for the Dean’s Suite by professionally greeting visitors, faculty, staff, students, and external guests.
• Direct visitors to appropriate seating areas, conference rooms, and meeting locations while ensuring a welcoming and professional experience.
• Provide hospitality support for guests, including offering beverages such as water and coffee and assisting with general visitor accommodations.
• Notify Dean’s Suite personnel of visitor arrivals and facilitate communication between guests and office staff.
• Maintain professionalism, discretion, and strong customer service while interacting with internal and external stakeholders.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications

• High School/GED or equivalent required. Associate’s degree preferred.
• 1-3 years in administrative support.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements

• Successful Background Check

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well‑deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance