Executive Office Assistant

Nikki Beach Hospitality Group; Miami (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

Nikki Beach Hospitality Group in Miami is seeking an Executive Office Assistant to be a trusted right hand to our leadership team. You’ll support executives, coordinate calendars and travel, and help run office operations with discretion.

This role blends research, project work, and occasional personal tasks, in a fast‑paced, luxury brand environment, with a focus on problem solving, confidentiality, and seamless collaboration across global teams.

Qualifications

• 5+ years supporting senior executives or leadership teams.
• Exceptionally organized with outstanding attention to detail.
• Proactive mindset and solution-focused approach.
• Resourceful, curious, and able to work independently.
• Excellent communication and high emotional intelligence.
• Maintain complete confidentiality and professionalism.
• Experience in hospitality or luxury brands is a plus.

Responsibilities

• Provide executive support to the leadership team.
• Coordinate calendars, meetings, travel, and logistics.
• Support office operations and create an organized environment.
• Assist with finance administration, expense tracking, invoices, and reporting.
• Research vendors and solutions, presenting recommendations.
• Anticipate needs and proactively resolve issues.
• Coordinate company events, leadership meetings, and special projects.
• Handle confidential information with professionalism and discretion.
• Be the go-to person who helps keep projects and people moving forward.

Skills

Executive support

Organizational skills

Proactive mindset

Problem solving

Communication skills

Confidentiality

Hospitality industry experience

Adaptability

Collaboration

Tools

Google Workspace

Microsoft Office

Job description

Join the Nikki Beach Hospitality Group !

Position: Executive Office Assistant

Location: Miami, Florida

Nikki Beach Hospitality Group is a globally recognized luxury lifestyle brand, blending exceptional hospitality, world-class dining, and unforgettable entertainment. Our Miami corporate office supports our global operations and executive leadership team.

We're looking for someone who loves making things happen.

This is much more than a traditional executive assistant role. You'll become a trusted right hand to our leadership team, helping keep both business and day-to-day operations running seamlessly. Some days you'll be coordinating executive meetings and international travel, while other days you'll be researching solutions, handling personal requests, organizing special projects, or finding creative ways to solve unexpected challenges.

No two days are the same - and that's exactly what makes this role exciting.

Responsibilities

• Provide executive support to the leadership team.
• Manage office operations and create an organized, welcoming environment.
• Coordinate calendars, meetings, travel, and logistics.
• Support the leadership team with both professional and occasional personal administrative tasks, including while traveling when needed.
• Research vendors, services, products, and solutions, presenting recommendations rather than simply identifying problems.
• Anticipate needs and proactively resolve issues before they become obstacles.
• Coordinate company events, leadership meetings, and special projects.
• Handle confidential information with professionalism and discretion.
• Assist with finance administration, expense tracking, invoices, and reporting.
• Be the go-to person who helps keep projects and people moving forward.

What We're Looking For

• 5+ years supporting senior executives or leadership teams.
• Exceptionally organized with outstanding attention to detail.
• A proactive mindset -you naturally look for solutions instead of waiting for instructions.
• Resourceful and curious; you're comfortable researching, making recommendations, and figuring things out independently.
• Comfortable managing changing priorities and wearing many hats.
• Positive, approachable, and someone who contributes to a fun, collaborative office culture.
• Excellent communication skills and high emotional intelligence.
• Able to maintain complete confidentiality and professionalism.
• Proficient with Google Workspace and Microsoft Office.
• Experience in hospitality, luxury brands, or international businesses is a plus.

Why You'll Love This Role

You’ll work closely with executive leadership, gain exposure to a global luxury hospitality brand, and play a meaningful role in keeping both the office and the leadership team operating at their best.

If you're someone who enjoys variety, takes initiative, loves solving problems, and thrives in a fast-moving environment, we'd love to meet you.