Executive Assistant & Corporate Receptionist (CBO & CSO)

SupportFinity™; Town of Florida (NY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

SupportFinity™ is looking for an Executive Assistant & Corporate Receptionist in the Town of Florida, NY. This is a full-time, hybrid position where you'll provide elevated corporate reception, office operations, and executive support. You will be the first point of contact for visitors, supported by strong organizational skills and an exceptional service mindset.

Key responsibilities include managing office environments, supporting executives with daily tasks, and ensuring an immaculate reception area. Ideal candidates will have 3-5 years of admin experience, excellent interpersonal skills, and be proficient in Microsoft Office.

Qualifications

• 3–5+ years of experience in a hybrid administrative role.
• Exceptional organizational skills and attention to detail.
• Proficient in Microsoft Office Suite.

Responsibilities

• Serve as the first point of contact for on-site visitors.
• Manage conference room scheduling and readiness.
• Provide administrative support to the Chief Brand Officer and Chief Sales Officer.

Skills

Interpersonal skills

Organizational skills

Detail-oriented

Service-oriented

Microsoft Office proficiency

Job description

Executive Assistant & Corporate Receptionist (CBO & CSO)

RIVIERA DINING GROUP | Posted Mar 12

Full‑time

Florida

Negotiable

Summary

A highly visible, hybrid role combining elevated corporate reception, office operations, and dedicated executive support. This position serves as a key anchor of the headquarters experience ensuring a polished, seamless environment for guests, teams, and senior leadership, while providing trusted day‑to‑day assistance to the Chief Brand Officer and Chief Sales Officer.

Responsibilities

Guest Experience & Corporate Reception

• Serve as the first point of contact for all on‑site visitors, delivering a warm, polished, and hospitality‑driven welcome.
• Assess the nature of each visit, notify relevant team members, and escort guests to executive offices, meeting rooms, or HR as needed.
• Offer welcome beverages and ensure guests feel supported and cared for throughout their visit.
• Maintain an immaculate, elevated reception area at all times—ensuring décor, seating, reading materials, and overall ambiance reflect a premium corporate environment.
• Coordinate guest flow and meeting arrivals to support executive schedules and discretion.

Office Environment & Operations

• Oversee daily organization, cleanliness, and readiness of all shared office spaces, including kitchen, pantry, supply areas, and print stations.
• Act as the primary point of contact for office‑related needs; proactively identify issues (HVAC, lighting, maintenance, cleanliness) and follow through to resolution.
• Manage conference room scheduling and readiness, including pre‑meeting setup, hospitality coordination, and post‑meeting resets.
• Order, track, and manage office and pantry supplies, maintaining optimal inventory levels.
• Coordinate snacks, beverages, and refreshments for the office and Executive Team.
• Ensure the 6th‑floor office is secured and locked at the end of each workday.

Executive Support – CBO & CSO

• Provide administrative and organizational support to the Chief Brand Officer and Chief Sales Officer, ensuring day‑to‑day efficiency and flow.
• Assist with calendar coordination, meeting logistics, and preparation of materials for internal and external meetings.
• Handle select confidential correspondence, scheduling requests, and follow‑ups with discretion and professionalism.
• Support executive‑led projects, presentations, research, and ad‑hoc requests as needed.
• Act as a gatekeeper and liaison, helping prioritize requests and streamline communication when appropriate.

Administrative & Cultural Support

• Receive, sort, and distribute mail, packages, and deliveries; manage outgoing correspondence.
• Support onboarding processes, including desk setup and coordination with hiring managers.
• Coordinate parking access for employees, visitors, and vendors.
• Assist with internal culture initiatives such as birthdays, office celebrations, and seasonal moments that enhance employee experience.
• Provide flexible administrative support across departments as business needs evolve.

This role is dynamic and expected to grow in scope as the organization evolves.

Requirements & Qualifications

• 3–5+ years of experience in a hybrid administrative role (Corporate Receptionist, Office Manager, Administrative Assistant, or Junior Executive Assistant) within a fast‑paced, professional environment.
• Highly polished, composed, and service‑oriented presence with excellent interpersonal and communication skills.
• Strong hospitality mindset with a natural ability to create elevated, welcoming experiences.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities seamlessly.
• Proactive, anticipatory, and solutions‑oriented—able to operate with minimal direction.
• Discreet, trustworthy, and comfortable handling sensitive information.
• Adaptable and quick to learn new systems, tools, and processes.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel) and standard administrative platforms.