Executive Office Assistant

Enterprise Staffing Solutions; Lexington (KY); On-site; USD 36,000 - 54,000; Full time

Job summary

Enterprise Staffing Solutions is seeking an Executive Office Assistant in Lexington, KY to support leadership and daily operations. The role includes scheduling, calendar management, meeting coordination, document preparation, and filing.

You will greet visitors, answer phones, handle mail, and maintain office supplies in a fast-paced, confidential environment. Qualified candidates are bilingual in Spanish and English, with strong communication and organizational skills, and a solid track record

Qualifications

• Bilingual Spanish and English required or strong proficiency.
• Strong phone etiquette and professional communication.
• Experience with scheduling, filing, and data entry.
• Proficiency with office equipment and productivity tools.
• Ability to handle confidential information.
• Prior administrative support experience preferred.
• High school diploma required; college experience is a plus.

Responsibilities

• Manage scheduling, calendars, and meeting coordination.
• Prepare documents, reports, and organized files.
• Answer and direct calls, greet visitors, and handle mail.
• Maintain office supplies and equipment.
• Support correspondence and basic administrative projects.

Skills

Bilingual (Spanish & English)

Phone etiquette

Communication skills

Scheduling & calendar management

Data entry & filing

Confidentiality

Organizational skills

Administrative support

Education

High school diploma or equivalent

Post-secondary education (advantage)

Tools

Microsoft Office

Job description

Company Description

Enterprise Staffing Solutions is a staffing and operations-focused organization that supports clients across a wide range of industries. Team members bring experience from sectors such as agriculture, construction, technical services, information technology, petroleum, military, collections, and sales. This diverse background allows the company to understand varied business needs and deliver tailored support solutions. Enterprise Staffing Solutions emphasizes efficient operations, professional service, and reliable staffing to help clients improve their daily workflows and overall performance.

Role Description

The Executive Office Assistant is a full-time, on-site role based in Lexington, KY, supporting leadership and office operations. This position manages scheduling and calendars, coordinates meetings, prepares documents and reports, and organizes files and records. Daily responsibilities include answering and directing phone calls, greeting visitors, handling mail, and maintaining office supplies and equipment. The Executive Office Assistant also assists with correspondence, data entry, and basic administrative projects to ensure smooth and professional office function. This role requires consistent attention to detail, confidentiality, and the ability to prioritize tasks in a fast-paced environment.

Qualifications

• Candidates must be Bilingual (Spanish and English)
• Candidates should possess strong Phone Etiquette and Communication skills, with the ability to interact professionally with internal and external stakeholders.
• Candidates should possess solid Administrative Assistance and Clerical Skills, including scheduling, filing, and accurate data entry.
• Candidates should possess practical experience with Office Equipment, such as printers, scanners, copiers, and multi-line phone systems.
• Candidates should demonstrate excellent organizational and time-management skills, with the ability to handle multiple tasks and deadlines.
• Candidates should be proficient with common office software (e.g., Microsoft Office or equivalent productivity tools).
• Candidates should be detail-oriented, reliable, and able to maintain confidentiality when handling sensitive information.
• Prior experience in an office or administrative support role is preferred; a high school diploma or equivalent is required, and post-secondary education is an advantage.
• Prior experience with E-Verify and I-9 is a plus.