Executive Office Administrator to the President & VPs

St. John's College; Santa Fe (NM); Vor Ort; USD 42.000 - 51.000; Vollzeit

Zusammenfassung

St. John’s College in Santa Fe, NM seeks an Assistant to the Executive Office to provide administrative and program support to the President’s Office, VP offices, and Community and Lifelong Learning (CLL).

The role prioritizes support to the President’s Office, staffs the executive suite, and handles scheduling, invoices, and logistics across multiple leaders. The position involves coordinating calendars, travel, and correspondence, plus on-site event support and occasional evening/weekend

Qualifikationen

• Three years of similar or related experience, including administrative support of senior leaders.
• A two-year college degree, or equivalent experience.
• Courtesy, tact, and diplomacy essential in handling confidential information.
• Strong organizational skills with ability to multitask and prioritize under pressure.
• Proficiency with Microsoft 365 and Zoom; written and verbal communication skills.

Aufgaben

• Provide administrative support to the President's Office including calendar coordination, meeting logistics, and travel arrangements.
• Serve as backup to the Executive Assistant when needed and staff the executive suite in Santa Fe.
• Maintain shared files and SharePoint sites; assist with document management and scanning.
• Coordinate office operations and facilities requests; manage supplies and shipping.
• Support BVG governance tasks as assigned and assist with events and budget tracking.
• Assist VP offices with meeting logistics, travel arrangements, expense reports, and correspondence.
• Provide on-site support for events including evenings and weekends; coordinate catering and AV needs.

Kenntnisse

Microsoft 365

Zoom

SharePoint

Outlook

Communication skills

Organizational skills

Prioritization

Discretion with confidential info

Ausbildung

Two-year college degree

Tools

Microsoft 365

Zoom

SharePoint

Teams

Jobbeschreibung

St. John’s College in Santa Fe, NM seeks an Assistant to the Executive Office to provide administrative and program support to the President’s Office, VP offices, and Community and Lifelong Learning (CLL).

The role prioritizes support to the President’s Office, staffs the executive suite, and handles scheduling, invoices, and logistics across multiple leaders. The position involves coordinating calendars, travel, and correspondence, plus on-site event support and occasional evening/weekend