Administrative Assistant & Front Desk Coordinator

St. John's United; Billings (MT); On-site; USD 32,000 - 42,000; Full time

Job summary

St. John’s United Mission Ridge seeks an Administrative Assistant to provide professional reception and clerical support. You will operate the switchboard, greet visitors, assist residents, support admissions, and manage calendars and reports for the Executive and Associate Directors.

The role requires MS Office proficiency and strong communication. Responsibilities include coordinating meetings, assisting with admissions tours, and maintaining confidential records in a respectful, professional

Qualifications

• Knowledge of current Microsoft Office products.
• Preferred experience in a similar setting.
• Ability to work independently.
• Relate well with the public.
• Good telephone etiquette.
• Strong writing, verbal and observation skills.

Responsibilities

• Operate the telephone switchboard and direct calls or transfer to staff.
• Greet and assist residents and visitors.
• Serve as liaison for Resident transportation.
• Provide secretarial support to the Executive and Associate Directors.
• Prepare reports and handle word processing/spreadsheets.
• Conduct tours and assist Admissions.

Skills

Telephone etiquette

Written/verbal communication

Multi-tasking

Interpersonal skills

Office administration

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office

Word processing

Job description

St. John’s United Mission Ridge seeks an Administrative Assistant to provide professional reception and clerical support. You will operate the switchboard, greet visitors, assist residents, support admissions, and manage calendars and reports for the Executive and Associate Directors.

The role requires MS Office proficiency and strong communication. Responsibilities include coordinating meetings, assisting with admissions tours, and maintaining confidential records in a respectful, professional