Executive Office Administrator for CEO & President

Heritage Auctions, Inc.; Irving (TX); Vor Ort; USD 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Onsite gym with personal trainer

Zusammenfassung

Heritage Auctions, Inc. invites you to join the executive office as an Administrative Assistant.

You will support the CEO and president’s executive assistant, coordinating office operations and executive meetings, while handling both business and personal administrative tasks with discretion. The role requires strong organizational and communication skills, 3–5 years of related experience, and proficiency with Microsoft Office.

Qualifikationen

• Associate's degree or administrative training preferred.
• 3–5 years of professional administrative support experience required.
• Experience supporting executives or senior leaders preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and professional communication.

Aufgaben

• Provide administrative support to the executive office.
• Coordinate workflow across the executive team and manage projects.
• Process expenses, wire transfers, invoices, and other admin tasks.
• Handle personal and business errands for executive leadership as needed.
• Maintain confidential records with discretion and integrity.
• Assist with intake, processing, and movement of consigned property and artwork.
• Coordinate office supplies and breakroom stocking.
• Arrange mail, shipping, and courier services.
• Plan and support meetings and company events, including logistics and catering.

Kenntnisse

Organizational skills

Time management

Multitasking

Confidentiality

Professional communication

Ausbildung

Associate's degree or administrative training

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Jobbeschreibung

Heritage Auctions, Inc. invites you to join the executive office as an Administrative Assistant.

You will support the CEO and president’s executive assistant, coordinating office operations and executive meetings, while handling both business and personal administrative tasks with discretion. The role requires strong organizational and communication skills, 3–5 years of related experience, and proficiency with Microsoft Office.