Sr. Administrative Assistant

Heritage Auctions, Inc.; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Onsite gym with personal trainer

Job summary

Heritage Auctions, Inc. invites you to join the executive office as an Administrative Assistant.

You will support the CEO and president’s executive assistant, coordinating office operations and executive meetings, while handling both business and personal administrative tasks with discretion. The role requires strong organizational and communication skills, 3–5 years of related experience, and proficiency with Microsoft Office.

Qualifications

• Associate's degree or administrative training preferred.
• 3–5 years of professional administrative support experience required.
• Experience supporting executives or senior leaders preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and professional communication.

Responsibilities

• Provide administrative support to the executive office.
• Coordinate workflow across the executive team and manage projects.
• Process expenses, wire transfers, invoices, and other admin tasks.
• Handle personal and business errands for executive leadership as needed.
• Maintain confidential records with discretion and integrity.
• Assist with intake, processing, and movement of consigned property and artwork.
• Coordinate office supplies and breakroom stocking.
• Arrange mail, shipping, and courier services.
• Plan and support meetings and company events, including logistics and catering.

Skills

Organizational skills

Time management

Multitasking

Confidentiality

Professional communication

Education

Associate's degree or administrative training

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Description

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer.

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

SUMMARY: The Administrative Assistant supports the executive office under the direction of the CEO's and President's Executive Assistant. This role is responsible for coordinating office operations, managing administrative processes, and supporting executive meetings and events. The ideal candidate is organized, detail-oriented, professional, and comfortable handling both business and occasional personal administrative tasks for executive leadership.

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION

Commensurate on experience

LOCATION

South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

ESSENTIAL DUTIES AND RESPONSIBILITES:

• Provide administrative support to the executive office.
• Assist with administrative projects and workflow coordination across the executive team.
• Support recurring administrative processes, including expense reporting, wire transfer requests, invoice processing, and other administrative tasks.
• Handle personal and business-related errands for executive leadership as needed.
• Maintain organized records and handle confidential information with discretion.
• Support the intake, processing, and movement of consigned property and artwork.
• Assist with special projects and other duties, as assigned.
• Manage office supplies, kitchen inventory, and breakroom stocking.
• Coordinate incoming and outgoing mail, shipping, package distribution, and courier services.
• Coordinate meeting and event logistics, including room reservations, catering, technology setup, and seating arrangements.
• Assist with executive meetings and company events, ensuring meeting spaces are prepared and restored afterward.

Requirements

EDUCATION:

• Associate's degree or additional administrative training preferred.

EXPERIENCE:

• 3–5 years of professional administrative support experience required.
• Experience supporting executives or senior leaders, strongly preferred.
• Experience with office operations, expense reporting, event coordination, and vendor management preferred.
• Candidates without prior administrative assistant, executive assistant, office coordinator, or similar administrative support experience will not be considered.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and follow-through.
• Professional communication and interpersonal skills.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.
• Flexible, service-oriented, and willing to assist with occasional personal requests for executive leadership.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE