Executive Assistant to Chief Executive Officer

Taft Family Ventures; Greenville (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

A North Carolina based company is seeking an Executive Personal Assistant to provide top-tier administrative support to the CEO. The ideal candidate will have extensive administrative experience, with excellent communication and organizational skills. Duties include assisting with office tasks, managing communication, and supporting the Accounting Department. This in-person role is suitable for those with previous Executive Assistant experience seeking a manageable work environment.

Qualifications

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least four years of related experience required.

Responsibilities

• Provides administrative support and assistance to the CEO.
• Performs clerical and administrative tasks including drafting letters, memos, and reports.
• Arranges travel and accommodations.
• Schedules and attends meetings, taking notes and recording minutes.
• Receives and summarizes incoming communication for senior staff.
• Maintains records, orders supplies, and manages general office duties.
• Supports the Accounting Dept with AP/AR and light bookkeeping.

Skills

Verbal and written communication skills

Organizational skills

Time management skills

Ability to work in a high-paced environment

Knowledge of office administration

Proficiency with Microsoft Office 365

Education

High school diploma

Bachelor's degree in Business Administration

Job description

The Executive Personal Assistant will provide top-tier administrative support to the CEO, requiring a high level of professionalism. This in-person role is ideal for someone with experience as an Executive Assistant who is seeking a position with a more manageable daily stress level.

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Duties/Responsibilities

• Provides administrative support and assistance to the CEO.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff.
• Arranges travel and accommodations.
• Schedules and attends meetings with executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and general office duties.
• Support the Accounting Dept by providing skills with AP/AR, and light Bookkeeping.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office 365 or similar software with the ability to learn new or updated software.

Education and Experience

• High school diploma required; Bachelors degree in Business Administration or related field preferred.
• At least four years of related experience required.